Assistant Vehicle Fleet Manager (VFM Assistant) at ICRC - International Committee of the Red Cross

Main Responsibilities:

• Assist the Vehicle Fleet Manager with Fleet related administrative task including but not limited to creating
• reports, archiving, ensure accurate record keeping, updating fleet data base systems, and gathering statistics
• Supervises registration/deregistration processes and obtaining necessary licenses/permits to operate,
• deregister and dispose of Fleet assets with the support of Import/Export Colleagues
• Closely liaises with field sites to ensure reporting, and administrative tasks are being follow
• Supervision / follow-up of local insurance contract validity and renewal
• Supervision/ follow-up of local insurance claims until they are closed and settled and assists with compiling
• documentation for claims submitted to Geneva
• Provide Key Performance Indicator (KPI) reports and statistics on vehicle use and drivers activities.
• Crosschecks and validates fuel invoices and delivery notes from suppliers
• In co-ordination with the Delegation’s Security Focal Point, assists with on the spot accident response and
• dealing with authorities/local insurance providers to obtain applicable documentation
• Provides training and support to sub-delegations in regards to Fleet Administrative Task

Required Qualifications:

• Degree/Vocational training in administration, transportation, logistics or proven relevant work history
• 2-3 years of experience in fleet management, logistics, administration or similar position
• Strong computer skills (Word/Excel mandatory, prior Fleet data-base systems an asset)
• Excellent knowledge of the geographically assigned environment
• Good knowledge of local insurance practices, national traffic laws/regulations and vehicle registration laws
• including annual vehicle inspection requirements law by governments
• Good command of written and spoken English
• Must have a valid driver’s licence

Personal Attributes:

• Skilled in the following competencies: Adapting & Learning, Team Work, Planning
• Ability to work both independently and as part of a team
• Organization & assessment and communication (Ability to express views and ideas)