HR Officer at Oxfam

Location: Gwoza
Department: Humanitarian
Reports To: HR Manager
Band: D2 National
Duration: 5months contract with possibility of extension

Job Purpose

• To enable the smooth running of Programme operations through efficient administrative support and service.

Key Duties and Responsibilities
Recruitment Administration:

• Provide administrative support to the recruitment of national staff for Nigeria response and ensure that the recruitment's take place on time and Oxfam standards have been applied for such practices/processes.
• Timely and professional communication of progress on recruitment to managers and taking responsibility for all national recruitment actions on behalf of managers or ensuring managers are aware of required actions.
• Ensure all interview plan, communication to candidates, and invitation of panel members and booking of interview rooms are done on time.
• Timely communication to successful candidates and reference check.
• Provide support in issuing offer letters and contracts.
• Ensuring well-balanced gender equity and equality within the area of work, particularly in recruitment/selection and challenge any non-compliance to Oxfam’s strategies and norms.
• Ensure that personnel files are open and accurate for all new recruited staffs et electronic filing is completed accordingly.

Contract Management:

• Ensure that all employment contract templates are updated, in line with the local labour law and Oxfam GB’s policy.
• Keep updated the individual files and ensure that information is shared with relevant departments and offices.
• Effective co-ordination of the leavers process, ensuring that staff have exit interviews, final payments are agreed and processed, equipment returned etc.
• Effective and timely monitoring of dates relating to Probationary Periods, and end of contracts etc
• Ensure effective pay processing through submission of the monthly payroll data and liaison with Human Resources Manager.
• Facilitate and promote pick up and go kits.

Performance Management and Health and Safety:

• Support in ensuring that employee medical records are up to date and that arrangements are facilitated if necessary for any medical treatment that is required.
• Support in ensuring that the medical expenses policy is cost effective and meets staff and organisational needs, and that expenses are managed effectively.
• Ensure that absence (including annual leave and sick leave) is proactively managed
• Monitor staff welfare and health, including balances of annual leave and rates of sickness absence, providing reports to the HR Manager as required.
• Ensure that Oxfam GB’s performance management system is in place in Country, providing training for line managers on elements of this (objective setting / performance reviews) as required.
• Keep track of all internal and external relevant learning opportunities and keep the Line Manager in the loop for better HR planning.
• Ensure that performance management activities are completed on schedule, and regular one-to-ones between staff and managers are taking place across the programme