Front Desk/Administrative Assistant officer at Benjamin Michaels Limited (BM)

Job Description

• To be the first professional point of contact for both visitors and staff of the organisation.
• Also, be a resource to assist in general office administration and Human Resources aimed at achieving a smooth running of the company at all times.

Duties
Duties include, but are not limited to the following:

• Responsible for managing the movements of visitors & staff that come to the office.
• Ensure excellent customer service experience from arrival to departure with appropriate documentation properly in place.
• Responsible for the company’s first line communication (telephone, postal and electronic) enquiries. To handle enquiries professionally with a always happy to help attitude.
• Assist with the general management and coordination of the office cleaning, and ensure constant availability of administrative supplies for the general office up-keep.
• Organising and setting up meeting rooms by making it conducive. Assist with a hitch free provision of catering services and other business requirements.
• Proactively ensure continuous flow of operation, by effectively supervise Security, generators' operation, office cleaning and any other administrative duties as duly assigned
• To assist with HR administration in the areas of recruitments, interviews, limited HR documentation (e.g. filing, staff log register and general staff welfare.
• Assist in the coordination, supervision, and completion of special projects, as assigned.
• Any other relevant assignment that may be assigned from time to time

Person Specification
Level of Education:

• Minimum of a National Diploma in Administration or any related course.

Previous Level of Experience:

• Minimum of one (1) year experience in the same or related role.

Skills:
Candidate must possess at the minimum the following skills and abilities:

• Excellent customer service relations
• Good communication and organisational skills.
• Strong interpersonal skills and the ability to work with and manage cross-functional teams under minimal supervision.
• Good organisation and planning capabilities, and ability to listen and multitask.
• Proficiency in the use Microsoft Office applications