Field Office Administrator at International NGO Safety Organisation (INSO)

Location: Maiduguri, Borno
Starting Date: ASAP
Duration of the Contract: 1 year renewable
Reports directly to: The Safety Advisor (head of sub-office)

Summary of the Role

• The role of the Field Office Administrator will be to oversee and regulate the financial, human resource administrative and logistical functioning of INSO Nigeria in Maiduguri.
• S/he will report directly to the INSO Country Administration Manager (CAM) Nigeria.
• S/he will supervise two drivers and cleaners. The post is based in Maiduguri and is offered on a one-year contract basis.

Key Objectives

• To maintain and control the cashbooks and ledger
• Ensure that 100% of expenses are accurately entered on soft cashbooks on a daily basis
• Ensure that 100% of entries to the cashbooks are supported by valid purchase request invoices and receipts
• To assist the CAM in the HR national staff administration
• Assist the CAM to file in a consistent and accessible manner all auditable documents (CV, leave records, disciplinary notices, hire notes…)
• To assist the CAM in the HR international staff administration
• Assist the CAM in all administrative process for visas, residency papers, work permits and others documents requested by the government for field international staff
• Assist the CAM with travel and accommodation arrangement from around the north East and North West region.
• Provide office support services in order to ensure efficiency and effectiveness within the INSO office
• Maintain service contracts in coherent and accessible manner
• Assist the CAM in all others administrative, financial and procurement/logistical requirements

Mandatory Requirements

• Admin/HR/Finance educational background and working experience
• Staff management experience
• Mandatory INGO experience 2 years
• Knowledge of administrative, HR and logistical processes
• Computer literate
• Fluent in English (spoken and written)
• Fluent in Hausa (spoken)

Preferred Characteristics (Not mandatory, but advantageous. Please specify in cover letter):

• Existing (relevant) local information networks and contacts.
• Previous exposure to North East Nigeria
• Knowledge of Kanuri will be an added advantage
• Organised and structured personality