Senior Talent Acquisition Assistant at African Development Bank - AfDB

Reference: ADB/17/254
Location: Côte d’Ivoire
Grade: GS8
Position N°: 50000453

The Complex

• The Vice-Presidency, Human Resources and Corporate Services) ensures the delivery of efficient, people-centered, client-oriented, corporate services to ensure overall institutional effectiveness in all aspects of the Bank’s corporate services.
• The complex leads efforts to ensure the competitiveness of the Bank as the employer of choice and is responsible for providing leadership in the formulation and implementation of Bank’s strategies on people, IT, general services and institutional procurements, language services, business continuity and, health and safety strategies.

The Hiring Department

• The role of the Human Resources Management department is to develop and execute a People Strategy, Policies, processes and practices which will enable the Bank to achieve its strategic Agenda. Core to the HR Strategy will be the attraction, development, engagement, motivation and retention of a best-in-class workforce.
• In order to create a truly transformed human resources work-way, CHHR department is structured around a triangular Model: Business Partnerships for strategy, client contracting and HR delivery, Centers of Expertise/Subject Matter Experts for internal consulting, thought leadership, design, talent and staff development and training  and best practice benchmarking, Human Resources Shared Services for transactional excellence and employees outreach. This new HR Model will deliver a world-class employee life-cycle experience.
• The Staff Development and Training Division embeds a strategic approach to human resource development and management that results in more effective talent and performance management including strategic sourcing and career development and mobility, Leadership Development, compensation and reward and policy and compliance.

The Position

• Reporting to the Recruitment Officer, the Senior Talent Acquisition Assistant contributes to the development of the talent acquisition policy and programs in alignment to the business objectives of the Bank.
• The incumbent provides a wide range of professional and administrative support to ensure effective and high quality recruitment administration support which is consistent across the organisation and complies with legislation.
• This diverse role is responsible for supporting the Bank’s hiring needs in an expedient and quality fashion and the Talent Acquisition Team in all aspects of recruitment administration including advertising vacancies, arranging interviews, preparing interview / selection packs and processing invoices.

Duties and Responsibilities

• Under the overall supervision of the Recruitment Officer, the incumbent will undertake the following key responsibilities :
• Assist in the development of the staffing plans in line with the approved positions of the Bank.
• Provide Human Resources Business Partners (HRBPs) with the guidelines, templates and support needed.
• Support the drafting of reports on staffing/ recruitment activities or status and staffing situations based on analysed data; providing management reports as may be required.
• Follow up on recruitment budget expenses, calculating and justifying a revised cost estimates for incremental funding, if necessary
• Support special projects as assigned, writing replies in response to inquiries or requests from  Senior Management
• Serve as primary administrative support and office point of contact for the full-life cycle recruitment for full-time, part-time and temporary positions.
• Gather the job specifications of vacancies from the HRBPs in charge and in close cooperation with relevant line managers.
• Assist in processes to screen  and shortlist applicants, implement selection processes,  psychometric tests and personality questionnaires; where required
• Prepare and maintain weekly recruiting reports, reconciling assigned and vacant positions with authorized budgeted staffing level in each organizational unit.
• Maintain appropriate records of recruitment and other employment activities, decisions, and efforts; including maintenance and update of the recruitment tracking system
• Prepare offer packages and maintain new hire folders.
• Perform reference checks and education verifications on prospective hires.
• Research and assist in identifying appropriate head hunters, new sites and professional associations regarding resume search and job posting services; and administer relevant contracts for specific engagements.
• Assist in recruitment outreach, actively participate in career fairs and recruitment events as requested to recruit candidates, provide awareness of recruitment opportunities and promote Bank’s recognition.
• Handle vendor contracts, invoices, payments and inquiries.
• Support the interview arrangement process to ensure timely coordination and completeness of before-after interview procedures.
• Assist in drafting management response to Audit queries and addressing them in a timely manner.
• Support in appropriate implementation of the relevant recruitment procedures and regulations towards the identification and hiring of most suitable candidates.
• Support in process improvement and ad hoc projects, as may be required from time to time.

Selection Criteria
Including desirable skills, knowledge and experience:

• Hold at least a Bachelor's Degree or Maitrise or its equivalent in Human Resources Management, Business Administration, or other related disciplines;
• Have a minimum of six (6) years of relevant experience in Human resources/recruitment, in progressive positions preferably with international organizations.  
• Strong communication, , team working and client orientation skills
• Proven ability to work effectively in a dynamic and demanding environment, multitask ; meet deadlines and work independently with minimum supervision
• Demonstrated ability to work in a multicultural team and environment. Perception and understanding of cultural, nationality and gender differences
• Ability to grasp and quickly learn internal systems with flexibility and adaptability to changing circumstances and the creativity in delivering solutions to business issues and problems.
• Excellent written and verbal communication skills in order to deal with all levels of the client organization in a diverse, international institution structure.
• Strong time management and organizational skills;
• Strong analytical and problem-solving skills with the ability to think strategically.
• A high sense of initiative, enthusiasm and good team spirit, good organizational and interpersonal skills are strongly desired
• Ability to communicate effectively (written and oral) in English or French, with a working knowledge of the other.
• Competence in the use of standard Microsoft Office Suite applications. Knowledge of Taleo and SAP would be an added advantage.