Program Assistant at Jhpiego - John Hopkins University

 Overview:
Program Assistant needed to manage day-to-day office operations for an upcoming UNITAID project to expand access to preventive chemotherapy for pregnant women in Nigeria. This project aims to scale up an innovative, community-based approach to expand coverage of intermittent preventive treatment in pregnancy (IPTp), with quality assured sulfadoxine-pyrimithimine (SP), for pregnant women. The Program Assistant will organize schedules and provide key logistical support for project team members’ travel to project sites. S/he will facilitate distribution of project materials to project sites.

This position is contingent upon award from UNITAID. Nigerian nationals are strongly encouraged to apply.
Responsibilities:

• Manage day-to-day operations of project office in Nigeria.
• Organize schedules for project site visits.
• Arrange travel/hotel reservations and track related travel expenses.
• Provide administrative support to operation of project activities.
• Work within established Jhpiego systems and in accordance with local regulations.
• Draft correspondence to UNITAID, NGOs, MOH and other agencies as requested.
• Coordinate the procurement of office supplies, organize proper storage, maintain stock reports and monitor usage.
• Organize transport and distribution of project materials to project sites and maintain accurate stock reports.
• Report issues to the Malaria Technical Officer and troubleshoot as needed.
• Schedule and coordinate internal and external meetings, including invitations, meeting space, logistics, and refreshments. Coordinate technological needs with IT Officer. Draft meeting notes and share with meeting participants.
• Maintain files and support the dissemination of project information among the project team.
• Schedule and support project visitors, including travel, visas, logistics, office space and meetings.
• Assist with drafting, editing and proofreading of technical materials and program reports, including progress reports, activity charts, and annual reports as requested.
• Work collaboratively with project and headquarters finance staff to prepare and track the progress of project and activity budgets.
• Ensure compliance with UNITAID operational policies and regulations.
• Work collaboratively with other project team members to ensure necessary project planning, resource availability and management activities function smoothly and efficiently.
• Other duties as assigned

Required Qualifications:

• Bachelors’ Degree in international public health, business administration or related field or equivalent experienc
• Experience in coordinating international donor financed projects
• Familiarity with international donor policies and administrative procedures
• 5+ years’ of experience in administrative support of international health projects
• Ability to track expenses, keep accurate financial records and work within donor budgets.
• Proficiency in writing and editing letters, reports, and documents
• Strong decision making and results oriented approach
• Ability to interact skillfully and diplomatically with numerous counterparts such as networks of senior level international health professionals, donors, universities and other partners
• Familiarity with Nigeria government regulations including immigration, importation, and customs.
• Experience and understanding of malaria prevention, care and treatment
• Ability to work in a complex environment with multiple projects/tasks, short deadlines, competing deadlines and intense pressure to perform
• Appreciation for socio-cultural differences in countries, preferably having lived and worked in one or more low resource settings
• Ability to develop productive working relationships with counterparts in other agencies and organizations worldwide
• Ability to work effectively with diverse international teams
• Proficiency in word processing and Microsoft Office
• Fluent in written in English preferred
• Excellent facilitation, oral and written communications skills
• Ability to travel nationally

Jhpiego offers competitive salaries and a comprehensive employee benefits package including: medical and dental plans; paid vacation, holidays and sick leave; personal accident insurance; 403(b) retirement plan; life and disability insurance; travel insurance; education assistance plan and more.

Note: The successful candidate selected for this position will be subject to a pre-employment background investigation.