Head, Project Development and Administration Unit (PDAU) at IITA - International Institute of Tropical Agriculture

Ref No: DDG-R4D/H/PDA/02/17
Location: Ibadan

Position Responsibilities

• The Head of Project Development and Administration Office will strategically lead the work and ensure efficient delivery of the tasks included in the mandate of the unit and will also actively contribute to harmonization and collaboration between all directorates and units in the Institute. The Head reports to the Director for Research Support.

Priorities for Proposal Development and Administration unit are:

• Identification and timely communication of new funding opportunities aligned with the Institute strategy; Coordination of and effective support to development and delivery of competitive proposals by the Institute, including high quality internal review process; Development and update of relevant proposal templates, e.g. for budgets; Efficient management and tracking of proposal process from identification of call to submission, as well as monitoring of proposal success rate.
• Support and coordinate efficient and accurate project initiation, implementation and closure. Ensure and coordinate input for timely submission of technical and financial reports to donors.
• Provide analysis and regular updates of funding projections for the Institute, taking into account on-going projects as well as proposals in the pipeline.
• Support internal and external capacity development in project management.
• Manage and provide support across the Institute in IP-related and other legal issues; Provide templates for and support in the drafting, negotiation and finalization of all Institutes agreements and legal documents, including but not limited to: Hosting Agreements and Country Agreements; Memoranda of Understanding (MoUs); Memoranda of Agreement (MoAs); contract agreements and sub-contract agreements (including work plans and budgets); and No Cost Extension (NCE), for both donors and partners.
• Manage the proposal and project database i.e. ProMIS, including filing of agreements and documents mentioned above.
• Support the Advocacy and Resource Mobilization office in resource mobilization activities.

Educational Qualifications

• The candidate should have a PhD in a relevant area.

Core Competencies:

• At least ten years of relevant job experience from international organizations/NGOs/donors preferably linked to research in tropical agriculture or international development.
• Experience in proposal development, project management, grant management or resource mobilization.
• Experience in developing web/ICT-based administrative processes and procedures for large international organizations
• Excellent and extensive organizational and administrative skills and experience.
• Ability to work well in a multicultural setting.
• Gender awareness.
• Excellent computer skills (MS Word, Excel, Power Point).
• Experience with ICT-based administrative software.
• Experience with MS Project an advantage.
• Ability to work well under pressure.
• Fluency in English, working knowledge of French a strong advantage.

General information/Remuneration
The contract will be for a period of three years based on performance and availability of funding. IITA offers internationally competitive remuneration package paid in U.S. Dollars.

Deadline
28th February, 2017.