Operations Assistant at Mercy Corps

Location: Biu, Borno

Program / Department Summary

• Mercy Corps Nigeria’s North East program aims to provide assistance to populations affected by the crisis in Northeast Nigeria. With funding from humanitarian donors including OFDA, FFP, and ECHO the humanitarian programs engage in several interventions including but not limited to food assistance, logistics and relief commodities, protection, livelihoods, WASH and capacity building of humanitarian response actors.
• Mercy Corps plans to scale up and expand its humanitarian response in Northeast Nigeria to reach more beneficiaries with additional and varied assistance in a wider geographic area.

General Position Summary

• Mercy Corps Nigeria is looking to hire two operations Assistants who will provide support to the Biu office for facilitating and executing different aspects of Administration, logistics and procurement responsibilities.
• S/he will work extensively with other departments to ensure that all program support activities are implemented successfully and timely.
• He will work with the rest of the operations team to ensure that all activities is carried out in a timely manner.

Essential Job Responsibilities
Procurement:

• Assist staff as needed on creating clear and understandable purchase requests and other procurement documentation.
• As and when requested, collects quotations and bids from the market for requests as per Mercy Corps standard policies.
• Make sure that all required documentation of supplies and transactions are completed and filled correctly.
• Maintain and update procurement files as often as required for easy reference and follow up.
• Assist with payment requests and follows up with status to ensure vendor payment is done in a timely manner.

Logistics and Assets:

• In coordination with the Operations Officer, ensure that all assets in Biu office are tagged and transferred from one user to the other using proper documentation.
• Participate in regular  quarterly assets inventory count  and checks at minimum on a quarterly basis
• Assist in the operation of generator, inverter other office equipment as well as monitors the servicing schedule.
• Support in the preparation of monthly assets, inventory report as required.

Administration:

• Maintain appropriate filing systems for office correspondence, ensure proper tracking of office correspondence.
• With support from the Operations officer, ensure that the office runs in a professional and responsible manner including hosting guests, cleaning, receptionist duties and general contact and liaison with outside agencies.
• Ensures office has sufficient office supplies, such as stationary, cleaning supplies and office supplies.
• Make all necessary travel and lodging arrangements for staffs and visitors, and follow up on documentation as well as prompt payment
• Be the focal person for hotel booking in both Gombe and Biu and ensure all payment is made in a timely manner.

Finance & Compliance Management:

• Ensure compliance with donor and Mercy Corps regulations related to emergency programming.
• Draft and/or review scope of work to hire and manage any technical consultants, including review for technical efficacy and contract budget.

Influence & Representation:

• Identify, build and manage collaborative partnerships with consortium partners, sub-grantees, donors, local governments and other stakeholders.
• Communicate effectively to ensure overall project targets and donor obligations are met.

Security:

• Ensure compliance with security procedures and policies as determined by country leadership.
• Proactively ensure that team members operate in a secure environment and are aware of policies.

Required Knowledge and Experience

• Bachelor degree in a relevant field (preferred)
• Minimum 2 year of experience working in operations (logistics or procurement), preferably within an NGO, international business or related field
• Good organization skills, Ability to work under pressure
• Show demonstrated ability to multi-task and process information into action to avoid delays in activities.
• A clear understanding of procurement ethics and donor compliance is essential.
• Good interpersonal, intercultural and communication skills
• Strong computer skills on MS office programs
• Fluency in English &Hausa is required.

Success Factors:

• The successful candidate will have a can-do attitude.Ideally, S/he will have previous experience in working in large-scale emergency programs in insecure and conflict-affected contexts, willingness to be flexible and adjust schedule as per program needs.
• Mercy Corps team members represent the agency both during and outside work hours.
• Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC's policies, procedures, and values at all times and in all in-country venues.
• H/she must be willing to travel extensively as and when required including travel to project sites in/out of Borno

go to method of application »

Location: Biu, Borno

Program / Department Summary

• Mercy Corps Nigeria’s North East program aims to provide assistance to populations affected by the crisis in Northeast Nigeria. With funding from humanitarian donors including OFDA, FFP, and ECHO the humanitarian programs engage in several interventions including but not limited to food assistance, logistics and relief commodities, protection, livelihoods, WASH and capacity building of humanitarian response actors.
• Mercy Corps plans to scale up and expand its humanitarian response in Northeast Nigeria to reach more beneficiaries with additional and varied assistance in a wider geographic area.

General Position Summary

• Mercy Corps Nigeria is looking to hire two operations Assistants who will provide support to the Biu office for facilitating and executing different aspects of Administration, logistics and procurement responsibilities.
• S/he will work extensively with other departments to ensure that all program support activities are implemented successfully and timely.
• He will work with the rest of the operations team to ensure that all activities is carried out in a timely manner.

Essential Job Responsibilities
Procurement:

• Assist staff as needed on creating clear and understandable purchase requests and other procurement documentation.
• As and when requested, collects quotations and bids from the market for requests as per Mercy Corps standard policies.
• Make sure that all required documentation of supplies and transactions are completed and filled correctly.
• Maintain and update procurement files as often as required for easy reference and follow up.
• Assist with payment requests and follows up with status to ensure vendor payment is done in a timely manner.

Logistics and Assets:

• In coordination with the Operations Officer, ensure that all assets in Biu office are tagged and transferred from one user to the other using proper documentation.
• Participate in regular  quarterly assets inventory count  and checks at minimum on a quarterly basis
• Assist in the operation of generator, inverter other office equipment as well as monitors the servicing schedule.
• Support in the preparation of monthly assets, inventory report as required.

Administration:

• Maintain appropriate filing systems for office correspondence, ensure proper tracking of office correspondence.
• With support from the Operations officer, ensure that the office runs in a professional and responsible manner including hosting guests, cleaning, receptionist duties and general contact and liaison with outside agencies.
• Ensures office has sufficient office supplies, such as stationary, cleaning supplies and office supplies.
• Make all necessary travel and lodging arrangements for staffs and visitors, and follow up on documentation as well as prompt payment
• Be the focal person for hotel booking in both Gombe and Biu and ensure all payment is made in a timely manner.

Finance & Compliance Management:

• Ensure compliance with donor and Mercy Corps regulations related to emergency programming.
• Draft and/or review scope of work to hire and manage any technical consultants, including review for technical efficacy and contract budget.

Influence & Representation:

• Identify, build and manage collaborative partnerships with consortium partners, sub-grantees, donors, local governments and other stakeholders.
• Communicate effectively to ensure overall project targets and donor obligations are met.

Security:

• Ensure compliance with security procedures and policies as determined by country leadership.
• Proactively ensure that team members operate in a secure environment and are aware of policies.

Required Knowledge and Experience

• Bachelor degree in a relevant field (preferred)
• Minimum 2 year of experience working in operations (logistics or procurement), preferably within an NGO, international business or related field
• Good organization skills, Ability to work under pressure
• Show demonstrated ability to multi-task and process information into action to avoid delays in activities.
• A clear understanding of procurement ethics and donor compliance is essential.
• Good interpersonal, intercultural and communication skills
• Strong computer skills on MS office programs
• Fluency in English &Hausa is required.

Success Factors:

• The successful candidate will have a can-do attitude.Ideally, S/he will have previous experience in working in large-scale emergency programs in insecure and conflict-affected contexts, willingness to be flexible and adjust schedule as per program needs.
• Mercy Corps team members represent the agency both during and outside work hours.
• Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC's policies, procedures, and values at all times and in all in-country venues.
• H/she must be willing to travel extensively as and when required including travel to project sites in/out of Borno

go to method of application »

Location: Biu, Borno

Program / Department Summary

• Mercy Corps Nigeria’s North East program aims to provide assistance to populations affected by the crisis in Northeast Nigeria. With funding from humanitarian donors including OFDA, FFP, and ECHO the humanitarian programs engage in several interventions including but not limited to food assistance, logistics and relief commodities, protection, livelihoods, WASH and capacity building of humanitarian response actors.
• Mercy Corps plans to scale up and expand its humanitarian response in Northeast Nigeria to reach more beneficiaries with additional and varied assistance in a wider geographic area.

General Position Summary

• Mercy Corps Nigeria is looking to hire two operations Assistants who will provide support to the Biu office for facilitating and executing different aspects of Administration, logistics and procurement responsibilities.
• S/he will work extensively with other departments to ensure that all program support activities are implemented successfully and timely.
• He will work with the rest of the operations team to ensure that all activities is carried out in a timely manner.

Essential Job Responsibilities
Procurement:

• Assist staff as needed on creating clear and understandable purchase requests and other procurement documentation.
• As and when requested, collects quotations and bids from the market for requests as per Mercy Corps standard policies.
• Make sure that all required documentation of supplies and transactions are completed and filled correctly.
• Maintain and update procurement files as often as required for easy reference and follow up.
• Assist with payment requests and follows up with status to ensure vendor payment is done in a timely manner.

Logistics and Assets:

• In coordination with the Operations Officer, ensure that all assets in Biu office are tagged and transferred from one user to the other using proper documentation.
• Participate in regular  quarterly assets inventory count  and checks at minimum on a quarterly basis
• Assist in the operation of generator, inverter other office equipment as well as monitors the servicing schedule.
• Support in the preparation of monthly assets, inventory report as required.

Administration:

• Maintain appropriate filing systems for office correspondence, ensure proper tracking of office correspondence.
• With support from the Operations officer, ensure that the office runs in a professional and responsible manner including hosting guests, cleaning, receptionist duties and general contact and liaison with outside agencies.
• Ensures office has sufficient office supplies, such as stationary, cleaning supplies and office supplies.
• Make all necessary travel and lodging arrangements for staffs and visitors, and follow up on documentation as well as prompt payment
• Be the focal person for hotel booking in both Gombe and Biu and ensure all payment is made in a timely manner.

Finance & Compliance Management:

• Ensure compliance with donor and Mercy Corps regulations related to emergency programming.
• Draft and/or review scope of work to hire and manage any technical consultants, including review for technical efficacy and contract budget.

Influence & Representation:

• Identify, build and manage collaborative partnerships with consortium partners, sub-grantees, donors, local governments and other stakeholders.
• Communicate effectively to ensure overall project targets and donor obligations are met.

Security:

• Ensure compliance with security procedures and policies as determined by country leadership.
• Proactively ensure that team members operate in a secure environment and are aware of policies.

Required Knowledge and Experience

• Bachelor degree in a relevant field (preferred)
• Minimum 2 year of experience working in operations (logistics or procurement), preferably within an NGO, international business or related field
• Good organization skills, Ability to work under pressure
• Show demonstrated ability to multi-task and process information into action to avoid delays in activities.
• A clear understanding of procurement ethics and donor compliance is essential.
• Good interpersonal, intercultural and communication skills
• Strong computer skills on MS office programs
• Fluency in English &Hausa is required.

Success Factors:

• The successful candidate will have a can-do attitude.Ideally, S/he will have previous experience in working in large-scale emergency programs in insecure and conflict-affected contexts, willingness to be flexible and adjust schedule as per program needs.
• Mercy Corps team members represent the agency both during and outside work hours.
• Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC's policies, procedures, and values at all times and in all in-country venues.
• H/she must be willing to travel extensively as and when required including travel to project sites in/out of Borno