Administrative Officer at The Health Strategy and Delivery Foundation (HSDF)

Job Summary
The role of the Administrative Officer is to manage the Kaduna State project office and provide general administrative assistance to the State Program Manager. Specific duties include, but are not limited to:

• Providing general administrative support to the State Program Manager and all members of staff, including administrative documentation and record keeping.
• Making appointments, setting up meetings, producing facilities for meetings, seminars and workshops by making a timely booking of venues, assisting in preparing and sending invitations.
• Recording, compiling and distribution of minutes for office-wide meetings.
• Preparing travel and logistical arrangements, including arranging itineraries, accommodation, and retiring expenses for the State Program Manager and other staff and/or consultants.
• Carrying out routine secretarial duties like scanning, copying and filing contracts, notes and other documents.
• Managing routine procurement functions: Selecting and/or liaising with vendors, raising purchase orders, receiving and evaluating invoices, and filing claims for expenses.
• Tracking and managing inventory of routine office supplies and amenities, including, but not limited to, stationery, electricity, broadband and audiovisual communication, and water.
• Managing office furniture, fittings, and equipment: maintaining a goods inventory; conducting periodic checks to make sure they are in working order at all times; liaising with IT support service to ensure management of the office computers, printers, scanners, audiovisual equipment, etc.
• Undertake other duties as assigned by the State Program Manager.

Requirements

• Bachelor’s degree in public administration, business administration, law, or a relevant field.
• At least two years’ experience in office administration or people management.
• Fluent in English (listening, speaking, reading, writing); fluency in Hausa is a plus.
• Computer literacy (Windows, Microsoft Word, Excel, Power Point, Internet).
• Good IT knowledge and skills including networking, databases, email etc.

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Job Summary
The role of the Administrative Officer is to manage the Kaduna State project office and provide general administrative assistance to the State Program Manager. Specific duties include, but are not limited to:

• Providing general administrative support to the State Program Manager and all members of staff, including administrative documentation and record keeping.
• Making appointments, setting up meetings, producing facilities for meetings, seminars and workshops by making a timely booking of venues, assisting in preparing and sending invitations.
• Recording, compiling and distribution of minutes for office-wide meetings.
• Preparing travel and logistical arrangements, including arranging itineraries, accommodation, and retiring expenses for the State Program Manager and other staff and/or consultants.
• Carrying out routine secretarial duties like scanning, copying and filing contracts, notes and other documents.
• Managing routine procurement functions: Selecting and/or liaising with vendors, raising purchase orders, receiving and evaluating invoices, and filing claims for expenses.
• Tracking and managing inventory of routine office supplies and amenities, including, but not limited to, stationery, electricity, broadband and audiovisual communication, and water.
• Managing office furniture, fittings, and equipment: maintaining a goods inventory; conducting periodic checks to make sure they are in working order at all times; liaising with IT support service to ensure management of the office computers, printers, scanners, audiovisual equipment, etc.
• Undertake other duties as assigned by the State Program Manager.

Requirements

• Bachelor’s degree in public administration, business administration, law, or a relevant field.
• At least two years’ experience in office administration or people management.
• Fluent in English (listening, speaking, reading, writing); fluency in Hausa is a plus.
• Computer literacy (Windows, Microsoft Word, Excel, Power Point, Internet).
• Good IT knowledge and skills including networking, databases, email etc.

go to method of application »

Job Summary
The role of the Administrative Officer is to manage the Kaduna State project office and provide general administrative assistance to the State Program Manager. Specific duties include, but are not limited to:

• Providing general administrative support to the State Program Manager and all members of staff, including administrative documentation and record keeping.
• Making appointments, setting up meetings, producing facilities for meetings, seminars and workshops by making a timely booking of venues, assisting in preparing and sending invitations.
• Recording, compiling and distribution of minutes for office-wide meetings.
• Preparing travel and logistical arrangements, including arranging itineraries, accommodation, and retiring expenses for the State Program Manager and other staff and/or consultants.
• Carrying out routine secretarial duties like scanning, copying and filing contracts, notes and other documents.
• Managing routine procurement functions: Selecting and/or liaising with vendors, raising purchase orders, receiving and evaluating invoices, and filing claims for expenses.
• Tracking and managing inventory of routine office supplies and amenities, including, but not limited to, stationery, electricity, broadband and audiovisual communication, and water.
• Managing office furniture, fittings, and equipment: maintaining a goods inventory; conducting periodic checks to make sure they are in working order at all times; liaising with IT support service to ensure management of the office computers, printers, scanners, audiovisual equipment, etc.
• Undertake other duties as assigned by the State Program Manager.

Requirements

• Bachelor’s degree in public administration, business administration, law, or a relevant field.
• At least two years’ experience in office administration or people management.
• Fluent in English (listening, speaking, reading, writing); fluency in Hausa is a plus.
• Computer literacy (Windows, Microsoft Word, Excel, Power Point, Internet).
• Good IT knowledge and skills including networking, databases, email etc.