Corporate Personal Assistant at Value Seeds Limited

Summary
The Personal Assistant (PA) supports the work of the management to undertake a variety of administrative, clerical and managerial tasks. He will be required to be calm under pressure and capable of thinking on his feet in a crisis. The post holder, should be capable of competently dealing with situations in the boss’s absence and should be confident enough to delegate upwards on the boss’s behalf. Maintaining confidentiality is a fundamental requirement of the PA role. And building a strategic partnership with the boss is only possible if PA keep abreast of the Value Seeds organization’s goals and their boss's strategic objective

Duties:

• answering calls and liaising with clients competently,
• preparing correspondence on management's behalf,
• delegating work in management’s absence,
• diary management for President
• planning and organizing meetings,
• organizing travel and preparing complex travel itineraries,
• attending meetings on management behalf where required
• taking action points and writing minutes,
• preparing key papers for meetings, taking dictation and making summaries
• planning and organizing events,
• conducting research trends on core company activities,
• drafting communications on president's behalf, editing and ensuring all letter reflect quality
• preparing presentations,
• managing and reviewing filing and office systems, both manual and online
• sourcing and ordering stationery and office equipment,
• managing special projects as designated
• -implementing and maintaining procedures/administrative systems
• liaising with staff, suppliers and clients

Key skills for PA

• Flexibility
• Adaptability
• Good interpersonal skills
• Ability to multitask
• Organisational skills
• Communication skills
• IT skills
• Secretarial skills

Job Requirements:

• A BSc. or higher degree in relevant discipline
• A valid driver’s license
• Ability to speak and write in Hausa language is an added advantage
• 3-4years of relevant experience with be also be an advantage

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Summary
The Personal Assistant (PA) supports the work of the management to undertake a variety of administrative, clerical and managerial tasks. He will be required to be calm under pressure and capable of thinking on his feet in a crisis. The post holder, should be capable of competently dealing with situations in the boss’s absence and should be confident enough to delegate upwards on the boss’s behalf. Maintaining confidentiality is a fundamental requirement of the PA role. And building a strategic partnership with the boss is only possible if PA keep abreast of the Value Seeds organization’s goals and their boss's strategic objective

Duties:

• answering calls and liaising with clients competently,
• preparing correspondence on management's behalf,
• delegating work in management’s absence,
• diary management for President
• planning and organizing meetings,
• organizing travel and preparing complex travel itineraries,
• attending meetings on management behalf where required
• taking action points and writing minutes,
• preparing key papers for meetings, taking dictation and making summaries
• planning and organizing events,
• conducting research trends on core company activities,
• drafting communications on president's behalf, editing and ensuring all letter reflect quality
• preparing presentations,
• managing and reviewing filing and office systems, both manual and online
• sourcing and ordering stationery and office equipment,
• managing special projects as designated
• -implementing and maintaining procedures/administrative systems
• liaising with staff, suppliers and clients

Key skills for PA

• Flexibility
• Adaptability
• Good interpersonal skills
• Ability to multitask
• Organisational skills
• Communication skills
• IT skills
• Secretarial skills

Job Requirements:

• A BSc. or higher degree in relevant discipline
• A valid driver’s license
• Ability to speak and write in Hausa language is an added advantage
• 3-4years of relevant experience with be also be an advantage

go to method of application »

Summary
The Personal Assistant (PA) supports the work of the management to undertake a variety of administrative, clerical and managerial tasks. He will be required to be calm under pressure and capable of thinking on his feet in a crisis. The post holder, should be capable of competently dealing with situations in the boss’s absence and should be confident enough to delegate upwards on the boss’s behalf. Maintaining confidentiality is a fundamental requirement of the PA role. And building a strategic partnership with the boss is only possible if PA keep abreast of the Value Seeds organization’s goals and their boss's strategic objective

Duties:

• answering calls and liaising with clients competently,
• preparing correspondence on management's behalf,
• delegating work in management’s absence,
• diary management for President
• planning and organizing meetings,
• organizing travel and preparing complex travel itineraries,
• attending meetings on management behalf where required
• taking action points and writing minutes,
• preparing key papers for meetings, taking dictation and making summaries
• planning and organizing events,
• conducting research trends on core company activities,
• drafting communications on president's behalf, editing and ensuring all letter reflect quality
• preparing presentations,
• managing and reviewing filing and office systems, both manual and online
• sourcing and ordering stationery and office equipment,
• managing special projects as designated
• -implementing and maintaining procedures/administrative systems
• liaising with staff, suppliers and clients

Key skills for PA

• Flexibility
• Adaptability
• Good interpersonal skills
• Ability to multitask
• Organisational skills
• Communication skills
• IT skills
• Secretarial skills

Job Requirements:

• A BSc. or higher degree in relevant discipline
• A valid driver’s license
• Ability to speak and write in Hausa language is an added advantage
• 3-4years of relevant experience with be also be an advantage