Executive Assistant at Apata & Ascott Limited

Job Tasks and Responsibilities

• Prepare and edit correspondence, communications, presentations and other documents
• Design and maintain databases, file and retrieve documents and reference materials
• Conduct research, collect and analyse data to prepare reports and documents
• Manage and maintain executives' schedules, appointments and travel arrangements
• Arrange and co-ordinate meetings and events
• Record, transcribe and distribute minutes of meetings
• Monitor, screen, respond to and distribute incoming communications
• Answer and manage incoming calls
• Receive and interact with incoming visitors
• Liaise with internal staff at all levels
• Interact with external clients
• Co-ordinate project-based work
• Review operating practices and implement improvements where necessary

Education and Experience

• 3 years experience providing support at a high level
• Proficient computer skills and in-depth knowledge of relevant software such as ms office suite
• Knowledge of standard office administrative practices and procedures
• Bachelor's degree required

Key Competencies

• Writing Skills, Reporting Skills, Supply Management, Scheduling, Microsoft Office Skills, Organization, Time Management, Presentation Skills, Travel Logistics, Verbal Communication.