Finance Officer & Administration Officer at Marie Stopes

The core responsibility of this post is to use:
Initiative
Energy
Persistence
Results
Orientation
Drive integrity enthusiasm commitment to personal development
to further MSI’s partnership mission: enabling individuals to have children by choice not chance.

Reporting to: Finance Manager

Key Responsibilities:
FINANCE

• Daily transaction inputting into Marie Stopes International’s SUN system
• Management of the petty cash/float for the region
• Review of budget amount against actual of expenditures.(Variance Analysis)
• Contribute to monthly management and periodic statutory reports
• Ensuring Regional field office funds request are in line with specific project budget and allowable expenses
• Salary payments and remittance of all statutory deductions to appropriate authorities
• Timely payments to Mobilizers, casual/contract staff, providers of products and services
• Distributors/sales agents account management and reconciliation.
• Coordinate payments for all project activities.
• Ensure proper controls are place at enter/clinic and provide support to centre mangers in time
• Ensure WHT are being deducted and deposited to authorities/states in time
• Ensure assets are properly accounted for and maintained at the regional level.

LOGISTICS & ADMINISTRATION

• Management of MSION store at the regional level
• Ensure the smooth running of MSION of in the region.
• Performing Logistics functions – Booking of Hotels for various activities and reconciliation of bills before making payments.
• Procurement functions at the regional level – Ensure procurement policies are followed and committee meets to approve bids analysed.
• Ensure the stock and store are properly managed as per MSI stock policy
• Ensure all fixed assets are tagged and tracked properly
• Administer the use of project vehicles and ensure maintenance.
• Any other task assigned by line manager

Qualifications, Skills and Experience

• B.Sc/HND Accounting
• 2-5 years’ experience in a similar role with an INGO/NGO, private or public organisation
• Ability to use SUN Accounting package
• Good interpersonal skills
• Ability to multitask, manage a workload and produce high quality, on-time work