Finance Manager at Chemonics International

Job Description

• The successful candidate will manage the Finance and Accounting functions under the project.
• This includes but is not limited to entering monthly transactions, managing accounting staff, overseeing tax withholding and remittances to relevant local governments, sending wire transfers to the Home Office and conducting regular bank reconciliations.

His/her main duties are:

• Implement the policies and procedures as set forth in the Field Accounting and Allowances manuals.
• Classify receipts and disbursements in accordance with the Chemonics Chart of Accounts and report project transactions using the project accounting software Abacus.
• Maintain and control the project field cash position. including but not limited to: requesting accurate and appropriate wire transfer requests; preparing monthly bank reconciliations, issuing checks to vendors and landlords; calculating and paying the required taxes and social insurance to the proper authorities.
• Ensure that all proper documentation per the policy manual is in place for each transaction before issuing payments.
• Prepare and issue payroll checks for local staff.
• Collect and process long and short-term local timesheets and track sick and annual leave accrual for all local employees.
• Review and reconcile the project petty cash.
• Review local expense reports for compliance with USAID and Federal Travel Regulations before reimbursement or travel advance reconciliation.
• Closely monitor and make all necessary efforts to reduce accounts receivable and accounts payable balances.
• Ensure that all product/service procurements document the procurement process and selection according to USAID regulations and Chemonics/project policy.
• Maintain detailed and comprehensive accounting files for all project expenditures including but not limited to procurement, payroll, bank reconciliations, petty cash and other ad hoc reports ensuring that, at all times, financial records are kept in accordance with Chemonics policy and procedures as set forth in its Field Accounting Manual.
• Collaborate closely with the Office Managers in Kano and Lagos to ensure they are successfully fulfilling their accounting responsibilities.
• Establish and maintain a good working relationship with the project’s bank, ensuring that banking activities are processed in a timely and professional manner, and ensure that the bank is providing all necessary services to the project at competitive prices.
• Understand the principles of gender equality and female empowerment and apply them as appropriate to the work conducted by incumbent and his/her subordinates in the Finance Department.
• Produce work products in conformity with the project and clients’ standards.
• Communicate information in a way that demonstrates a basic understanding of development assistance work, culture, values, and practices, and the specific scope and nature of the project.
• Demonstrate maturity, dependability, integrity, and initiative to learn competencies and skills required for the job assignment.
• Promote a work environment that emphasizes teamwork, respect for differences, and accepting and giving constructive feedback.
• Conduct any other assignments as requested by supervisor.

Location of Assignment:

• This assignment will be conducted from the project head office in Abuja, Nigeria, with occasional required travel to the Regional Offices.

Reporting Requirements:

• The Finance Manager shall be supervised by the Finance and Administration Manager

Qualifications/Experience

• A University degree in Accounting.
• 5-10 years of work experience in accounting, bookkeeping, and/or financial analysis.
• At least 2 years of experience working on a USAID contract implemented by an international company.
• Demonstrated ability working with ABACUS accounting software.
• Previous experience working with an organization with multiple project offices.
• Experience processing payroll far a medium to large sized staff.
• Knowledge of tax rules of Nigeria with experience withholding and remitting to various state governments.
• Experience using MS Word and Excel

Other Desired Requirements:

• Good interpersonal skills, honesty, and commitment to excellence
• Ability to establish and maintain effective, sustainable relationships with project staff, tax authorities, USAID Mission personnel, and staff from the general development and business community
• Ability to work independently with minimal supervision, to be able accept and discharge substantial responsibilities, to prioritize work assignments, to meet deadlines, and to exercise professional judgment
• Possesses excellent communications skills in English, including the ability to prepare informative and properly formatted communications in English
• Strong organizational and work prioritization skills, attention to detail.
• Ability to work both independently and as part of a team.
• Demonstrates leadership, versatility, and integrity.

Applicants should send their cover letter and CVs in a single Ms Word document detailing all relevant professional experience and achievements, including telephone and email contacts of at least three referees to: recruitment@nigeriamarkets.org Please specify ‘the position’ in the subject line

Note: Only qualified candidates will be contacted.