Personal Assistant at Workforce Group

Job Purpose:

To provide an efficient and responsive administrative, organizational, and logistical service to the MD, helping him to manage and prioritize his time.

Main duties

• Manage and maintain the MD’s diary and email account.
• Filter emails, highlight urgent correspondence and print attachments.
• Organise inbound emails into the appropriate folders and any relevant information to be copied into the correct file on the hard drive.
• Ensure busy diary commitments, papers and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers etc. and troubleshooting problems.
• Conduct weekly diary meetings with the MD to discuss upcoming engagements, invitations and other requests.
• Schedule on behalf of the MD meetings between him and his direct reports and the committees and groups to which he is a member.
• Coordinate travel and accommodation requirements in connection with others and ensure arrangements in place for the MD match his requirements.

Requirements:

• BSc/HND in related fields
• A good deal of common sense, etiquette and an ability to think on one’s feet
• A minimum of 2 years PA/secretarial experience
• Shorthand and excellent typing skills, speed and accuracy essential
• Good computer literacy (MS Office, Excel, PowerPoint)
• Excellent organizational skills
• Excellent communication skills, both verbal and written
• Professional telephone manner
• Proven ability to work under pressure and to tight deadlines
• Bright, presentable and confident personality
• Flexible and mature approach with ability to work unsupervised
• Willing to travel