Facility Manager at Clayfields & Harrow Limited

Job Description

• Develop and implement a facility management program including preventative maintenance and life-cycle requirements
• Conduct and document regular facilities inspections
• Ensure compliance with health and safety standards and industry codes
• Allocate and manage facility space for maximum efficiency
• Coordinate intra-office moves
• Supervise maintenance and repair of facilities and equipment
• Oversee facility refurbishment and renovations
• Plan and manage facility central services such as reception, security, cleaning, catering, waste disposal and parking
• Implement best practice processes to increase efficiency
• Obtain quotes and tenders from vendors and suppliers
• Calculate and compare costs for goods and services to maximize cost effectiveness
• Negotiate contracts to optimize delivery and cost saving
• Coordinate and monitor activities of contract suppliers
• Manage contractor and vendor relationships
• Manage and review service contracts to ensure facility management needs are being met
• Ensure delivery schedules, quantity and quality criteria are met
• Check completed work by contractors and vendors
• Verify payment and invoicing match contract pricing
• Plan and monitor appropriate facility management staffing levels
• Ensure efficient utilization of facility maintenance staff
• Performance manage, develop and train staff
• Prepare and track facility budget
• Monitor expenses and payments
• Generate and present regular reports and reviews of facility-related budgets, finances, contracts, expenditures and purchases
• Develop and implement cost reduction initiatives.

Requirements

• Applicant must have a university degree in relevant field with a minimum of 5 years work experience in facility management.