Finance Manager at Aldelia Limited

Purpose/Role

• To support the Financial Controller (Management Accounts) in the leadership of the Finance Department
• To lead the Payroll and Timekeeping Departments

Key Aims and Objectives

• Ensure that payrolls are prepared and paid in a timely and accurate manner
• Ensure that financial reporting is provided in a timely and accurate manner
• Provide financial analysis to meet internal and external requirements
• Lead, develop and motivate a professional team in the Finance Department in order to
• provide high-quality service to both internal and external users
• Ensure compliance with financial regulatory requirements

Prime Responsibilities
Support:

Provide support to the Financial Controller including but not limited to the following functions:

• Monthly Management Accounts:
  • Produce monthly management accounts within 7 working days of the month end including variance analysis, KPI analysis and recommendations to improve financial performance
  • Ensure the accuracy and integrity of the monthly management accounts;
  • Review key assumptions for reasonableness; analyse and quantify key risks and judgements used in the financial figures reported.
• Vendors:
  • Oversee the management of vendor invoice processing to ensure vendor liabilities are captured in a timely and accurate manner and to enable timely payment by the Treasury
  • Department.
• Client invoicing:
  • Oversee the management of client invoicing to ensure that it is carried out in a timely and accurate manner and that all amounts chargeable are fully captured;
  • Provide support to other departments to maximise amounts invoiced to clients and to efficiently collect payments.
• Financial Information and Support:
  • Provide financial information to support commercial activities within the business and other departments as required.
  • Annual external accounts audit.
• Payroll and Timekeeping:
  • Manage the preparation of payrolls to ensure that they are prepared and paid in a timely and accurate manner;
  • Manage the payment of tax, pension and other deductions and statutory payments to ensure they are paid in a timely and accurate manner within statutory deadlines;
  • Manage the deduction and calculation of taxes, pension contributions and other statutory deductions and payments to ensure that they comply with contractual and statutory regulations;
  • Manage the timekeeping function to ensure timely and accurate recording of labour hours worked;
  • Manage the processing of payroll transactions within the ERP system including labour and man-hour allocations;
  • Provide support to the HR Department for the communication of financially-related payroll issues to staff;
  • Provide payroll information to other departments as required (within confidentiality limits defined by management);
  • Manage payroll tax, pension and other payroll-related audits;
  • Maintain the confidentiality and integrity of the payroll function.
  • ERP System and Financial Procedures and Controls:Actively participate in the development and improvement of the ERP system;
  • Actively participate in the development of financial reporting in the ERP system to meet company requirements;
  • Support the Financial Controller to develop financial procedures and monitor compliance;
  • Support the Financial Controller to develop and monitor financial controls to prevent and detect fraud and error both within and outside of the ERP system.

Finance staff:

• Work with the Financial Controller to:
  • Ensure that staff are properly trained and supervised to meet the requirements of their
  • positions;
  • Assess performance on a regular basis to identify deficiencies, improve performance and
  • develop staff;
  • Lead, motivate and provide direction to staff.

HSE:

• Pro-actively support a strong safety culture within the company.

Key interfaces:

• Treasury personnel, Finance Projects and Planning personnel, Commercial personnel,
• Supply Chain personnel, Vendors, Statutory bodies, External auditors

Job Requirements
Person:

• Qualified accountant
• Wide experience of working with ERP/Accounting software
• Excellent computer skills, including Microsoft Office applications
• Strong communication, interpersonal and leadership skills
• Experience of leading a finance team
• Ability to process complex financial data and communicate in a clear, concise manner.