Accounts Clerk (Payable) at InterContinental Hotels

Description

• At the moment we're looking for an Accounts Clerk (Payable) to join our energetic and enthusiastic Finance team at InterContinental Lagos.
• You'll assist the Accounts Supervisor in the processing of invoices and statements to ensure the timely payment of accounts.
• Handling the entire accounting payable process, from verifying invoices to processing cheque payments, you will also maintain a filing system for accounts payable records, assist in the reconciliation of accounts and liaise with suppliers and internal departments.

Key Job Description

• Conducts shift briefings to ensure hotel activities and operational requirements are known
• Maintains a filing system for account payable records
• Prepare and input prepayment, accrual and other month end journals in the Accounting system
• Respond to and resolve vendors’ and other accounts queries
• Collate suppliers documentation for processing
• Work closely with Receiving department and related departments to ensure all invoices have the appropriate documentation attached and approvals prior to processing
• Process all invoices and statements
• Record and process payments of goods and services
• Maintain clear lines of communication with outside companies to ensure timely and accurate supply of goods and services
• Respond to and resolve vendors’ and other accounts queries
• Check arithmetic accuracy and invoices and assign general ledger codes as per chart f accounts
• Reconcile Food and beverage, general and direct items purchases between the
• Purchasing/Inventory and Accounting system
• Run cheque payment / electronic fund transfer for approval on a monthly/weekly basis
• Reconcile supplier statements with establishment records and follow up on any discrepancies
• Maintain the batch register and balance daily to general ledger
• Prepare the accruals journal at month end for regular suppliers and delivery dockets not paid
• Participate in other department stock-takes and month end close as appropriate
• Generate vendors’ aging report and ensure it balance with General ledger
• Ensure all controls are in compliance with internal/external audit requirements.

Financial Responsibilities:

• Works with superior in the preparation and management of the department’s budget.

Duties include:

• Assists in co-ordinating the preparation of the departmental annual budget.
• Assists in monitoring and controlling departmental cost on an ongoing basis to ensure
• Performance against budget
• Assists in the preparation of the hotel strategic plan, goals program, and Housekeeping Departmental Budget
• Occupational Health and Safety Responsibilities
• Demonstrate Awareness of OH&S policies and procedures and ensure all procedures are conducted safely and within OH&S guidelines and ensure your direct reports do the same
• Be aware of duty of care and adhere to occupational, health and safety legislation, policies and procedures
• Be familiar with property safety, first aid and fire and emergency procedures and operate equipment safely and sensibly
• Initiate action to correct a hazardous situation and notify supervisors of potential dangers Log security incidents and accidents in accordance with hotel requirements

Qualifications

• Ideally, you'll have an accounting qualification, Certificate or higher, have some accounting experience, preferably in a hotel industry, be proficient in Microsoft Excel and knowledge of Micros, Opera etc will be highly regarded.

Remuneration and Benefits

• In return, we'll give you a competitive benefits package including salary, discounted accommodation world wide and the opportunity to progress your career with IHG.
• You'll have the chance to work with a great team of people, and most importantly, we'll give you Room to be yourself.