Project Assistant at Adam Smith International

The Project Assistant will be responsible for a range of programme management tasks critical for the smooth running of the programme. The Project Assistant will also have some scope to be exposed to the technical elements of MAFITA's work, if and when suitable opportunities arise.

Key areas of responsibility

• Manage ASO on hotels, visas, letters of invitation, arrivals, personal equipment, and accommodation for Mafita associates
• Take notes at team meetings and external stakeholder engagements, sending out minutes and highlight action points
• Issue contracts to new Mafita associates, and make necessary amendments to contracts for current associates
• Review associate invoices and check invoice timesheets against list of absences/half days/travel days
• Support Finance and Admin Manager with DFID and ASI financial forecasts and budgets
• Manage ASO on procurement of goods and services needed for operational and technical work, in line with procurement guidelines
• Support technical teams with planning and budgeting of intervention pilots
• Support Communications specialist with monthly and quarterly reports, and printing of materials
• Assist with research and data compilation for external presentations and reports
• Assist technical teams and liaise with ASO in planning of workshops, meetings, and trainings
• Any other tasks as required by Finance and Admin Manager

Duration and Location

This is a full-time position, commencing on the 1st February 2016 with anticipated 440 days of input until 1st February 2018. The Assistant will be based in the Kano project office with some travel to the focal states; Kaduna and Katsina, with Jigawa in the long-run.