Logistics & Security Assistant at Search For Common Ground’s International

Summary of Position

The Logistics Assistant will provide the main logistical support to the Maiduguri Office, liaising closely with finance and administrative staff to ensure good recordkeeping, as well as liaising with the housekeeping staff to support the smooth functioning of the office. S/he will report to the Finance and Admin Assistant.

Responsibilities

Responsibilities for the Logistics Assistant include but are not limited to:

• Coordinate with the Finance and Admin Manager to determine short and long-term office needs (supplies, equipment, operations) and ensure an operational budget is developed;
• Liaise with the building owner and other operational contacts such as vendors, suppliers and courier services to keep the office fully functional;
• Coordinate package delivery and pickup-up;
• Order and maintain adequate inventory of office supplies and all office equipment;
• Ensure that the door security system and key management is functioning properly;
• Manage the telephone/intercom system,
• Provide logistical support for meetings and conferences on-site and off-site;
• Provide orientation for new staff, visitors or consultants on the use of general office equipment and other office systems;
• Develop and oversee workplace safety protocols, including management of the security company;
• Liaise with the Operations Department in Headquarters on safety planning and inventory updates etc.;
• Respond to general emails and forward to the appropriate members of staff
• Maintain office equipment and oversee repairs;
• Manage the office fleet and approve any private vehicle hire;
• Oversee vehicle repairs;
• Maintain office logs on travel, inventory and fuel usage for generator, vehicles etc.; and
• Prepare travel arrangements, relevant documentation (tickets, visas etc.) and any necessary travel materials (meeting confirmations, background or reference confirmations) for staff and consultants to and from the Maiduguri office;
• Liaise with logistics staff in other NGOs to ensure up-to-date security information about operations in Borno State and report regularly to Project Manager;
• Prepare and submit a monthly logistics report on the above;

As job descriptions cannot be exhaustive, the position holder may be required to undertake other duties that are broadly in line with the above key duties.

Minimum Qualifications 

The Position Holder will possess:

• A minimum of two years’ professional experience carrying out administrative, logistical and/or operational tasks (preferably in a non-profit or NGO setting);
• A Bachelor’s Degree;
• Fluency in written and spoken English; fluency in Hausa and/or Kanuri would be a bonus
• Excellent interpersonal and communication skills, both written and oral;
•    Interest in SFCG’s mission and work;
• The ability to handle multiple tasks simultaneously and on tight deadlines;
• Experience working in conflict-sensitive zones of Nigeria;
• Computer literacy proficiency, including solid working knowledge of Microsoft Office applications; and using the Internet for research;
• The ability to work independently;
• The ability to identify and solve problems on an immediate basis;