Receptionist at SENCE Nigeria

Job Reference Code: SE/02/RCP
Opening Date: 25th June, 2013
Closing Date: 13th July, 2013
Job Announcement:
Job Description:
Job Summary
 
Responsible for handling front office reception and administration duties, including greeting guests and offering them a beverage, answering phones, handling company inquiries, and sorting and distributing mail. Mail also schedule meetings and travel for executives.
 
Primary responsibilities
•             Answer phones and operate a switchboard.
•             Route calls to specific people.
•             Answer inquiries about company.
•             Greet visitors warmly and make sure they are comfortable.
•             Schedule meetings and conference rooms.
•             Make coffee and set out food.
•             Ensure reception area is tidy.
•             Coordinate mail flow in and out of office.
•             Coordinate office activities.
•             Arrange appointments.
•             Cash out people when necessary.
•             Validate parking tickets.
•             Give visitors badges and direct them to where they can sign in.
•             Send email and faxes.
•             Collect and distribute parcels and other mail.
•             Perform basic bookkeeping, filing, and clerical duties.
•             Prepare travel vouchers.
•             Take and relay messages.
•             Update appointment calendars.
•             Schedule follow-up appointments.
 
Job Requirements:
•             A minimum of HND/ B.Sc in any social science course
•             A minimum of 2 – 3 years experience on the job
•             Analytical and problem solving skills
•             Decision making skills
•             Excellent communications skills
•             Ability to pay attention to detail
•             Must be honest, trustworthy and respectful
•             Must be flexible and able to multi task
•             Must demonstrate sound work ethics