Office Assistant at ABT Associates

The Partnership for Transforming Health Services, Phase 2 (PATHS 2), a DFID-funded programme in Nigeria, aims to improve the planning, financing and delivery of sustainable and replicable pro-poor health services for common health problems, focusing on six states and the federal government.   The Office Assistant, under the direction of the Deputy Operations Manager, provides a variety of administrative and logistical support for the PATHS2 Office in Abuja.

Specific duties and responsibilities include the following:

• Performing routine maintenance chores around the office.
• Checking and replenishing stock in supply cupboards, bathrooms and kitchen on a daily basis and informing the Administrative/Logistics Assistant of purchasing requirements.
• Providing beverage service (tea, coffee, water) for guests and staff.
• Serving as the initial point of contact for the PATHS2 program administrative and logistical operations in Abuja.
• Acting as the Receptionist, meeting greeting, and guiding clients and cvisitors to the office.
• Answers and transfers telephone calls to the office.
• Performing general clerical duties, such as photocopying, faxing, scanning, mailing, and filing.
• Maintaining hard copy and electronic filing systems for the office.

Qualification requirements include the following:

• Secondary School completion (minimum), or a Bachelors Degree (desirable).
• 2 years experience in office assistance or other relevant work.
• Ability to communicate in English, is desirable.
• Proficient in the use and application of Microsoft office and telephone protocol.
• Ability and willingness to learn and advance on the job.
• Culturally sensitive and able to work in the diverse socio-economic and cultural setting of Abuja.
• Ability to meet deadlines and work under pressure.
• Ability to travel at short notice up to 25% of the time locally within and outside of Abuja State.