Personal Assistant at Mama Cass

Job Description

• Represents the Executive Director (North), where appropriate in internal meetings, while making informed decisions within his / her authority
• Manage and update the Executive Director (North)’s calendar/diary with appropriate reminders on schedules
• Arranges travel and accommodation and, occasionally, travelling with the Executive Director (North) to provide general assistance during travel, meetings or presentations.
• Carries out background research and presenting findings into subjects of interest to the Executive Director (North)
• Organizes and stores paperwork, documents and computer-based information for the office of the Executive Director (North).
• Liaises with stakeholders and other employees as appropriate and directed.
• Organizes and attends meetings with the Executive Director (North), taking minutes and ensuring the Executive Director (North) is well-prepared for meetings.
• Generates and processes documents, briefing papers, reports and presentations.
• Screens telephone calls, inquiries and requests, and handling them as appropriate.
• Receives and manages the entertainment of the Executive Director (North)'s visitors.
• Manages all correspondences in form of letters, emails and taking dictation and minutes.
• Other tasks as required by the Executive Director