Executive Assistant at Adexen

The Executive Assistant will provide support to the MD Nigeria by effectively managing his/her schedule and performing a wide variety of responsible, complex and confidential administrative, secretarial, analytical and research duties.
The candidate will report directly to the Managing Director and be based in Lagos.

RESPONSIBILITIES

• Calendar management: coordinate and schedule appointments and meetings. Plan, schedule and coordinate F&A Departmental meetings, retreats and other events with other Departments. Prepare agendas, make copies, set up room, coordinate with speakers, take and type notes etc.
• Coordinate travel arrangements for the MD and other staff as needed, process MDs expense report: travel authorizations, flight tickets, hotel bookings, visas, airport transfers, petty cash reimbursements, etc.
• Receive daily mail, sort and distribute properly; make copies of financial statements, handouts and other documents. Keep MD apprised of time sensitive matters/mailings/phone calls. Fax/scan and mail letters and other documents.
• Coordinate events, conferences and meetings by arranging the appropriate space to facilitate the event. This will include scheduling catering invites and attendees when needed and controlling the budget for such.
• Produce and proofread correspondences, presentations with Power Point and Excel or other materials as directed by the MD.