Finance and Administration Manager (Maternity Cover) at Propcom Mai-karfi

The current Finance and Administration Manager will be going on maternity leave and thus we need a temporary Finance and Administration Manager for a maximum of six months from mid-March 2015

The Finance and Administration Manager will lead the Finance and Administration team. Responsibilities will include:

Financial Management:

• Monitor expenditures against programme budget
• Track monthly expenditures against forecast and work plan budgets making adjustments as required by conducting bi-monthly programme-wide activity review and reviewing fund requests accordingly.
• Prepare monthly financial reports and quarterly budgets for the programme management unit (GRM Nigeria Office)
• Work with the programme management office to review and verify monthly invoices to DFID.
• Ensure and weekly monthly accounts are complete and accurate
• Work closely with Team Leader and Director on resource management, conducting relevant analysis to provide information for resource decisions
• Oversee all project accounts through the effective management of the Finance Officer
• Ensure all accounting and reconciliatory functions of the programme are aptly executed ensuring a clear audit trail according to GRM and DFID approved guidelines through effective supervision of the programme Cash Officer and the Finance Manager
• Ensure the appropriate use of programme codings and the up to date documentation and reconciliation of all programme expenditure and PVs.
• Manage staff payroll as well as monthly deductions and remittances.
• Manage all programme banking requirements ensuring that clear audit trails are left of all transactions.

Contracts and Grants Management

• Facilitate the evaluation of tenders and contract negotiations with service providers including all provisions for rent
• Review and finalise TORs and related documents for all tenders
• Ensure the existence and implementation of clear programme contracting guide lines
• Ensure all approved contracts and grants are in line with set programme contacting and grant management guidelines.
• Oversee the implementation of facilitation fund (FF) and grant fund (GF)
• Liaise with the Intervention Managers on the monitoring of performance and timely submission of deliverables as agreed by contract and grant terms of agreements
• Ensure the existence and utilization of effective contracts and grants tracking and management systems

General Operations

• Oversee the consistent smooth running of office facilities at all times by supervising the effective management of the Operations and Finance team.
• Coordinate all programme HR and personnel matters and actions through the programme Personnel Manager
• Oversee all IT, security and logistics requirements of the programme in accordance with set programme guidelines as well as DFID and GRM guidelines.

IV. Required Skills & Experience:
The Finance and Administration Manager should have;

• A Master’s degree or similar qualification in Business, Economics or similar;
• Substantial experience in managing and administering development projects
• Familiarity with project management, budgeting and other systems
• Well-developed organizational skills and the ability to combine attention to detail with a view of strategic priorities
• Knowledge of contracting regulations, contract procedures and reporting requirements
• Experience in managing, coaching and leading a team within the international development projects sector
• Previous accounting experience
• Previous international development project experience is highly desirable

In return we offer:

• A friendly and team-based working environment in Abuja
• Opportunity to collaborate with national and international colleagues
• Opportunity to make a vital contribution to an innovative Nigerian development programme
• A competitive salary with benefits

The role is based in Abuja.

Applications are encouraged from all those who can clearly demonstrate sound evidence of success and a passion for development in Nigeria.