Secretary/Personal Assistant at Alexander Nelson

Main Duties 

• Providing secretarial and day-to-day general administration to the office of the Chairman.
• Providing / coordinating secretarial and other office administration duties to the practice Directors.

Tasks and Responsibilities include:

• Managing the day-to-day schedule/ activities of Chairman’s office.
• Coordinate calendar, travel, meetings, and schedule arrangements for the Chairman.
• Coordinate operations of Chairman’s office including, reception, document preparation & control of internal communications and general office maintenance.
• Coordinate meetings as required, including, drafting agendas, preparing and circulating papers, taking minutes.
• Answering and filtering of calls.
• Diary management duties will include, coordinating diaries, prioritizing and resolving conflicting diary appointments.
• Arranging & maintaining of records and confidential files for the practice.
• Competent and accurate preparation of letters, reports, documents and presentations for the practice.
• Word processing documents, such as letters, documents, presentations and reports for the practice as required.

Desired Skills and Experience

• Excellent secretarial skills at senior management level.
• Minimum of 5 year post qualification experience in construction industry will be preferable.
• Excellent attention to detail and organizational skills.
• Highly motivated and dynamic secretary.
• Ability to meet deadlines and work under pressure.
• Accuracy and attention to detail.
• Good interpersonal skills.
• Respect for confidential information.
• Proficient in the use of Microsoft packages such as Microsoft Word, Excel, PowerPoint, and Outlook.
• Relevant professional qualification will be an advantage.
• Self-motivated individual.
• Team player with a flexible and reliable attitude.
• Excellent communication skills (oral and written).