Fleet Support Assistant at RS Hunter Limited

To provide effective support for the management of the company’s fleet. Daily administration of CIT fleet fuel program.

RESPONSIBILITIES

    Keep detailed information on all CIT vehicles including; updating vehicle status, enter registration information, update insurance information, delete termed vehicles and add acquired vehicles, as required.
    Troubleshoot daily questions and concerns from the field, relating to CIT vehicles.
    Assist maintenance and service calls for CIT vehicles, assess maintenance charges and authorize vehicle maintenance and repairs.
    Audit and payment of all fleet invoices in conjunction with accounts officer.
    Assist in the preparation of reports by collecting and analyzing information.
    Maintain customer confidence and protect operations by keeping information confidential.
    Assist in the management of the company’s fleet maintenance programme with emphasis on planning/scheduling and preventive/predictive maintenance.
    Prepare spare part request and issue notes; diesel request for fuel card top up; payment requests for repairs and inspection of work in progress.
    Assist in the process for ad-hoc and routine vehicle maintenance.
    Assist in the process of vehicle particulars renewal.
    Assist with the purchase of vehicle spare parts.
    Assist with handling insurance claims ensuring the VFR, police report, pictures of the damaged vehicle, repair estimate and the driver report are made available.
    Ensure that all fleet and support personnel adhere to safe working practices.
    Provide administrative support in connection with the filing of all fleet operations documents.
    Carry out other job specific duties in the department as assigned.
 
KNOWLEDGE, SKILLS AND ABILITIES

    Minimum of 3 years prior work experience in Fleet Support Operations; must have a level of competence relating to vehicle safety and legality either gained through experience or qualification.
    Oral communication skills, Administrative Writing Skills, Reporting Skills, Scheduling, Organizing skills, Time Management, Managing Processes, Supervision, Delegation, Planning, Problem solving skills, Proficiency in the use of Microsoft office tools, Investigative skills, Ability to work under pressure