Admin Manager at Cardinal Stone

Details:

Job Summary:

 The Admin Manager will be responsible for overseeing all issues relating to general administration, facility & fleet management, events, travel & hospitality

Job Description:

Key Responsibility

Administration and Office Management:

• Prepare, monitor and ensure adherance to the admin budget 
• Develop administrative policies and ensure adherence firm wide
• Provide an enabling environment and functional resources that support employee productivity
• Maintain a record and ensure proper use of all company resources and facility
• Monitor activities at the front office to ensure customers are properly attended to
• Ensure all company assets are appropriately insured and maintain good business relationship with insurance providers
• Identify and actively work towards mitigating all admin and facility related risks
• Create awareness and ensure employees and vendors adhere to all health and safety regulations
• Manage all incoming and out-going mails
• Procure, track and manage all inventory needed in the company
• Actively manage the end to end planning and execution of all corporate events
• Manage all travel and hospitality related issues including VISA processing and other documentation
• Monitor expenditures and develop procedures to improve efficiency and cost-effectiveness
• Anticipate unfavorable events through analysis of data and prepare control strategies
• Develop synergies & optimize working process between own internal clients & the procurement team
• Provide oversight function for all the Admin officers working in subsidiary companies

Facility Management:

• Track and manage energy and power consumption and facilities
• Coordinate and ensure proper maintenance of the office building, environment and equipments
• Develop and maintain good relationship with vendors
• Actively negotiate with vendors and contractors to ensure the company gets the best in terms of cost and quality on all administrative issues
• Review contractual agreements, process invoices and ensure excellent execution of all projects by vendors and contractors
• Plan for future development in line with strategic business objectives
• Plan best allocation and utilization of space and resources for new buildings, or where required re-organizing current premises
• Ensure the building meets health and safety requirements/standards
• Develop an energy management solution; this will include energy saving guidelines that will reduce expense costs i.e. diesel consumption, pressure on generators and where possible introduce alternate energy sources. 

Fleet Management

• Source, purchase, maintain and allocate all motor vehicles and motorcycles in the Group to support business operations
• Process all documentations, licenses, e-toll passes and permits and ensure they are available to all official vehicles
• Track all new laws in relation to the fleet and ensure compliance
• Ensure proper training, certification, licensing and welfare of all administrative personnel, including but not limited to drivers

Job Requirements:

• Minimum of 5 years relevant experience in which 2 years must be in an Admin Managerial/Supervisory position.
• Experience in facility and fleet management in a must
• Minimum of Bachelor Degree in a reputable institution.
• Excellent communication and Interpersonal skills
• Proven track record managing projects