Pharmacist at Medecins Du Monde

Main Responsibilities
Under the supervision of the pharmacy Coordinator, the pharmacist will be responsible for the following main activities in link with MdM procedures:

• Implementing a quality drugs supply system in line with MdM standards
• Implementing an effective stock management
• Reception and preparation of orders
• Collection and analysis of drugs consumption
• Reporting and attending to different meetings
• Support to health facilities and mobile clinics

Tasks Description
Implementing a quality drugs supply system in line with MdM standards:

• Participate in analysis of needs, preparation of regular forecasts, calculation of replenishment orders and buffer stocks and initiating timely procurement of medical supplies in collaboration with the medical coordinator
• Anticipate needs for medical supplies and assist in defining and implementing strategy for local procurement if necessary in collaboration with HealthCo
• Alert the HealthCo as soon as the buffer stock will be used
• Checks quality of drugs are in line with MDM internal, and national regulations during the procurement process
• Participate on evaluation of potential local suppliers according to MdM standards (QUAMED) on request of medical coordinator.

Implementing an effective stock management:

• Create a pharmacy with appropriate storage, receiving and packing space and allowing to conduct a full medical inventory
• Organize the drugs storage according to international standards (route of administration, alphabetical order of International Non-proprieraty Name, FEFO principle, clear labeling with INN + dosage + pharmaceutical form + expiry date)
• Organise drugs and medical supplies for easy distribution and appropriate stock movement records
• Organize a monthly physical inventory and provide the stock balance at the end of each month to medical coordinator
• Monitor temperature of the pharmacy and fridge on a daily basis

Reception and preparation of orders:
Order reception:

• Check quantities and quality of the received items
• Make out an acknowledgement of receipt for logistics departement and HQ
• Integrate all the items into physical stock
• Fill in the stock cards for all the items as the electronic file (Sagastock)

Order preparation:

• Prepare and distribute the drugs according the field requests and projects needs
• Check the rationality of the requests
• Pack supply requests from the supported facilities and mobile clinics in a timely way
• Update the stock cards and the electronic file (Sagastock) according to the stock movements
• Do a feedback to MedCo in case of any problem with the orders

Collection and analysis of drugs consumption:

• Ensure that updated stock and consumption records can be provided upon request for any reporting
• Assist in development and implementation of drug consumption tools in supported facilities and mobile clinics.
• Monitor the drug consumption by establishing/maintaining mechanisms of consumption record and inform medical manager in case of any unusual consumption

Support to health facilities and mobile clinics:

• Collaborate closely with and build the capacities of dispensers of supported health facilities and mobile clinics
• Conduct on the job training for dispensers in MDM supported clinics
• Upon request, organize trainings on drug prescription and drug rationalisation for mobile clinic staff
• Help to assess needs in health facilities and mobile clinics related to drugs storage and dispensation. Propose and fulfil any necessary changes required

Reporting and attendance to different meetings:

• Prepare a weekly activities report to submit to head med supervisor
• Compile drug consumption per month and per health facility and mobile clinic
• Participate in a pro-active way to MdM internal meetings (medical, logistics security…)

Others:

• Establish good relationship with the different stakeholders in order to have a smooth implementation of MdM project
• Be flexible in performing his/her duties to ensure that beneficiaries are getting good quality services
• Inform immediately the security focal point in case of any security problem in the field
• Perform other additional duties on request of the medical manager and coordination team

Profile Required

• Pharmacist
• Experience in similar position for at least 3 years
• Good knowledge in dispensing and medical stock management
• Capacities in team management
• Strong sense of responsibilities and organization skills
• Strong work ethic and rigor
• Languages (spoken and written): English, Kanuri and Hausa
• Excel and word
• Flexibility
• Team player