Supply Chain Assistant - Fleet at Danish Refugee Council (DRC)

The Position

• The role of the Fleet Assistant is to support vehicular maintenance and allocation to support and ensure the smooth running of programme and support activities in Yobe base.

Key Responsibilities

• Ensure that office vehicle (both DRC and rented) are checked daily and roadworthy before any assignment.
• Place logbook for each vehicle and monitor records for accuracy and completeness.
• Ensure that all DRC vehicle particulars are renewed and up-to-date.
• Facilitate timely daily, weekly, monthly vehicle technical inspection with the use of a vehicle checklist.
• Maintain data and update records of all vehicles.
• Ensure that the DRC vehicles are serviced at the due date and preventive maintenance is adhered to.
• Liaise with programme team to have a weekly movement plan and prepare the vehicle allocation accordingly.
• Ensure that daily transport is organized and the driver is assigned based on the requests received.
• Ensure the information of vehicle movement is clear and well communicated to concerned departments.
• Ensure all non-DRC drivers and their company hired know and follow DRC driving policies and procedures and are maintained up to the safety standards.
• Ensure all drivers are inducted well about the engagement of DRC duty and coach them to ensure well behavior and drive safely.
• Take lead on any vehicle servicing work and provide advice and support on vehicle repair to the line manager.
• Ensure regular service schedule and proper maintenance is carried out by liaising with the vehicle garage.
• Report to line manager immediately regarding any accident and security incident related to vehicle management.
• Prepare reports of vehicle usage according to DRC guidelines on a monthly basis.
• Ensure all arrangements for visitors and staff visiting the DRC Nigeria programme in Damaturu are made and communicated in a timely manner.
• Communicate with Maiduguri office and support on vehicle movement, especially kiss movement.
• Manage and maintain the fuel usages for vehicles and as well as office generator.
• Ensure the respect of the Code of Conduct.
• Any other duty assigned to him/her by the supervisor

Requirements
Essential:

• Able to independently supervise drivers and vehicles.
• Practical experience with Microsoft Word and Excel programs.
• Good written and spoken English and any local language
• Ability to keep clear and concise records.
• Attention to detail and excellent numeric accuracy.
• Ability to work under pressure and with less supervision.
• Good team player and a good interpersonal skill

Desirable:

• Minimum of OND level in Transport Management, Business Administration, or related field in Social Science.
• Previous Experience in a Humanitarian NGO in logistics and fleet unit.

Conditions

• Availability: ASAP
• Salary and conditions: In accordance with the Danish Refugee Council’s Terms of Employment;
• The income will be subject to statutory deductions as per applicable Nigerian laws. The employee is responsible for tax returns.