Finance & Administration Assistant at Diadem Consults Ltd

Description:

This position provides support primarily to the State Team Lead and the Program Officer in carrying out the day to day financial management of the OSS.

Essential Duties and Responsibilities

• Assist the Finance Manager/ Advisor with handling the day-to-day Finance and administration related issues in the field office
• Review of documentations, raising vouchers upon approvals
• Ensures that all financial transactions are properly documented
• Responsible for implementing administrative processes in the field offices in line with organizational requirement
• Keep proper office records/filings as appropriate
• Record minutes of staff meetings and circulates same amongst the staff in the field office
• Assist with ensuring that personnel files in the field office are up to date with relevant documents.
• Assist in organizing and coordinating meetings, workshops and trainings, both on-site and off-site: making travel and hotel arrangements for staff and consultants, identifying and booking venues
• Assist in generating activity budgets and maintaining office cash float.
• Review staff travels and project activities advances retirements
• Assist in the preparation of the Monthly Financial report
• Ensure timely payments to vendors and liquidation of advances.
• Provide financial support during all program activities; participants reimbursement and hotel bills reconciliation.
• Liaise with Logistics Unit in procurement; inventory, storage, update of asset register and ensure proper usage of procured items and other office assets.
• Supervise the project expediter and use of office vehicles, ensure proper usage of fuel and vehicle logbook.
• Any other duty as assigned

QUALIFICATIONS AND EXPERIENCE:

• Bachelor’s Degree or Higher Diploma in Accountancy.
• Two years of working experience in the fields of Audit, Finance, Grants, Contracts and Accounts
• Professional Membership in ICAN, ACCA or ANAN.
• Computer Literacy in Micro soft office and accounting software.
• Proven interpersonal relation skills.
• Good oral and written communication skills.
• Positive attitude towards issues of development in general and reproductive health in particular.
• Ability to interact in cross- cultural setting with ease.