Executive Assistant at Procept Associates Professional Services Limited

Responsibilities
Reports to the MD/CEO and assist him in coordinating official affairs

• Responsible to the CEO for all day-to-day tasks and deliverables
• Act as the point of contact among executives, employees, clients and other external partners
• Manage information flow in a timely and accurate manner
• Assist CEO in managing on-going tasks assigned to staff
• Manage executives’ calendars and set up meetings
• Make travel and accommodation arrangements
• Prepare relevant reports and as required
• Format information for internal and external communication – memos, emails, presentations, reports
• Helping prepare for meetings and take minutes during meetings
• Screen and direct CEO’s phone calls and distribute correspondence
• Researching and conducting data to prepare documents for review and presentation by CEO
• Provide general administrative support.

Requirements

• Minimum of a BSc. in Finance, Business or IT related fields (Second Degrees and professional qualifications are an added advantage)
• Minimum of 5yrs work experience in finance, business or IT related industries
• Minimum of 2yrs work experience as an Administrative Support Personnel, Executive Assistant, Virtual Assistant, Personal Assistant or similar
• Using various software, including word processing, spreadsheets, databases, and presentation software with excellent MS Office knowledge
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
• A proactive approach to problem-solving with strong decision-making skills.
• Have strong Project management and Critical thinking skills
• Outstanding organizational and time management skills
• Must be flexible enough to have alternating and extended work hours including ability to work virtually
• Must be able to meet deadlines in a fast-paced quickly changing environment
• Excellent professional level verbal and written communications skills including report writing.
• Must be discrete and highly confidential at every touch point in his/her day-to-day activities
• Willingness to work late and to travel with boss at short notice
• Prior consulting experience will be an added advantage