Senior Finance Officer at Jhpiego - John Hopkins University

Reports To: Senior Finance Manager

Background

• The overarching RAAMP project is aimed at rehabilitating rural roads and river crossings throughout these three states
• The World Bank and Government of Nigeria recognize that the influx of construction workers into already-destabilized communities within these states exacerbates the risk of GBV, in both public and private places, by increasing trafficking, sex work and forced marriage, Hence, the goal of the GBV services assessment and mapping is to minimize and mitigate the potential risks of GBV that may arise during implementation of the RAAMP project.
• To this end, Jhpiego will profile the range of existing GBV services, as well as potential barriers to care, to improve availability and coordination of GBV services In the targeted states
• The technical assistance provided to RAAMP by Jhpiego also includes improving the referral system and developing a forum for sharing information.
• In order to effectively undertake the above tasks, Jhpiego seeks to hire qualified and experienced professional to carry out the under-listed short term consultancy services.

Overview

• The Senior Finance Officer (SFO) is responsible for providing financial support to Jhpiego Nigeria Offices (Abuja and Field offices)
• S/he will work under the direct supervision of the Senior Finance Manager and will supervise the Finance Officers as well as provide technical support and management over State Finance Officers and Assistants
• S/he will also ensure quality control over day to day financial operations posted into the agency’s financial management software (Quick8ooks Enterprise), with particular emphasis on handling accounts payable, receivables and other balance sheet reconciliations in compliance to Jhpiego and donor financial policies.

Responsibilities

• Post vendor PVs into the accounting system on a daily basis
• Review accuracy of all vouchers posted into QBE by all finance team members
• Performs physical verification of assets and inventory records with administration department in line with donor requirements and Jhpiego’s accounting policies and procedures
• Performs reviews of financial documents such as invoices, vouchers, expense reports and other documents such as purchase orders to ensure the completeness, accuracy, reasonability and validity of financial data
• Prepare periodic allocation reports for review of Senior Finance Manager
• Maintains, monitors, and disburses funds from the project bank account(s) accordance with Jhpiego’s financial policies and procedures as outlined in the Jhpiego Finance and Accounting policies manual for country offices, QuickBooks Manual, Banking Policy, Procurement Policy and any other policies
• Lead prompt monthly bank reconciliation process and ensure it is closed latest by third business day after a reporting period
• Monitor compliance to document retention strategy of the agency by leading and ensuring that documents are adequately and filed on a timely basis, proper accounting records are maintained and compatible with standard accounting practice, JHU/Jhpiego and donor guidelines etcetera
• Assess capacity and develop capacity building plans for field based finance staffs
• Build capacity of based finance staffs on the agency’s operations as well as on policies and procedures
• Frequently travel to field offices to physically support effective financial management systems
• Perform ageing analysis of all accounts receivables and payables and ensure compliance with agency’s policies at all times
• Monitors and reconciles supplier statements on regular basis and ensures timely settlement of bills
• Codes, tracks, and processes vendor invoices, consultant invoices and travel advances for payments on a timely basis
• Assist the Senior Finance & Admin Manager in preparation of monthly financial report, accruals and projections, and any other financial reports
• Ensures prompt remittances of statutory deductions (PAYEE, Pension, NHF & WHT) to the appropriate government authorities.
• Prepare DA1 VAT exemption forms and maintain all records relating to VAT exemption applications to donors, refundable VAT from suppliers, etc on a regular basis.
• Provide guidance/feedback to the Senior Finance & Admin Manager to ensure the sound functioning of the Jhpiego Nigeria office
• Assume other duties as assigned.

Required Qualifications / Skills

• Degree in Accounting and Finance (an MBA with focus on Accounting and Finance is an advantage)
• Professional accounting certificate is an advantage
• Minimum of Six (6) years relevant experience in finance or accounting (past experience within a structured international NGO is an advantage)
• Knowledge of USAID regulations would bean added advantage.
• Previous experience with non-profit organization will be an added advantage
• Demonstrated budgeting and budget monitoring skills
• Expertise in Internal control systems
• Financial management and financial reporting skills
• Knowledge of Generally accepted Accounting principles, GAAP and accounting best practices.
• Audit and investigations skills
• Training personnel.

Knowledge, Skills and Abilities:

• An understanding of maintenance of ledger entries, books keeping skills and bank reconciliation
• Computers skills including use of spreadsheets and/or accounting packages
• Knowledge of internal controls
• Financial and computer skills - working knowledge of database applications, word processing and Excel, as well as experience with accounting software
• Excellent organizational skills, detail-oriented and high degree of accuracy.