Administrative Support Consultant at US Pharmacopeial Convention (USP)

Reports to: Chief of Party-Nigeria, USP PQM

Summary of the Position

• The Administrative Support Staff position will provide support to the Chief of Party-Nigeriaon routine office operations and financial monitoring of in-country activities of the USP PQM program in Nigeria.
• In addition, Administrative Support Staff will help the COP and PQt-l technical consultants to arrange meetings with USP PQM partners in Nigeria, review financial/expense reports of PQM partners and the PQM Nigeria team to ensure their comphance with USP and USAID regulations, organize events/training workshops under the program in Nigeria.

Roles and Responsibilties
Works under the direct supervision of the Chief of Party. Provides administrative and office support to the USP PQfvl Nigeria technical team with detailed administrative and secretarial duties as follows:

• Receive, screen, and distribute incoming correspondence
• Take minutes of meetings
• Manage the filing systems (hard copy and electronic)
• Manage, maintain, and share schedules among the USP PQM Nigeria team
• Develop and update a database of partners and donors
• Assist the USP PQM Nigeria team in preparing travel arrangements and obtaining hotel and flight reservations
• Assist in preparing in-country program meetings, workshops, and seminars
• Obtain documents and information from partners, related agencies/institutions
• Collect and collate program updates for proper dissemination
• Contribute to communications on USP PQM activities in Nigeria
• Support the Chief of Party in preparing workplan budgets
• Perform other duties as assigned

Preferred Qualifications:
Education

• Bachelor degree in Administration. A Bachelor of Science degree in any field with experience working in an office administration position may also be considered.    

Experience

• 1-2 years' experience in office administration working with multiple staff

Knowledge, Skills and Abilities

• Strong communication and interpersonal skills
• Computer literate with working knowledge of MS Word, Excel, database management, and internet search
• Excellent spelling and grammar skills. Highly organized with good time management skills, ability to set priorities, and attention to detail. Knowledge of pharmaceutical industry language a plus.