Consultant (Firm) to Establish the Integrated Conference Information Management System (ICIMS) at Economic Community of West African States (ECOWAS)

Source of Funding: ECOWAS Budget
Type: Expressions of Interest

Description

• The ECOWAS Commission has embarked on a project to technologically modernize its Conference and Protocol Services. In so doing, the Commission has allocated resources for the establishment of an online integrated Conference Information Management System (ICIMS).
• Therefore, the ECOWAS Commission intends to hire the services of an experienced Information Systems / Technology Development company (not an individual) to develop the ICIMS for the ECOWAS Commission.

Duration:

• The consultancy is for a period of 12 months and the selected Consultant will be based in Abuja, Nigeria, at the ECOWAS Commission Headquarters

Qualifications

• The ECOWAS Commission invites Consulting Firms specialized in Integrated Conference Information Management System (ICIMS) to submit their candidacy for the services described above. Interested, eligible and qualified consulting firms must provide full information on their qualifications and experience, demonstrating that they are qualified and experienced in providing similar services.

The criteria for shortlisting Companies are as follows:

• Must possess verifiable experience, as a company, developing similar systems and must be able to demonstrate through presentation of concrete evidence, similar systems developed for national or international civil service organizations
• Must have dedicated and qualified personnel for this project. Dedicated personnel must at the minimum include: IT Project Manager, Systems Designer, Online Systems Developer and/or Database Engineer - with verifiable credentials;
• Must have experience developing web systems that integrate with SAP ERP system, Open Text's Live Link, Computer Assisted Translation System based on Trados, Microsoft SharePoint and other Microsoft Productivity Applications, as well as 3rd Party Events Management Systems such as “Event Brite”.
• System must be developed such that its management can be handled by non-technical personnel. For example, content updates should be as simple as filling text templates rather than coding.
• Demonstrate capacity to communicate; analyse; evaluate and produce reports in the three (3) ECOWAS Official Languages (English; French and Portuguese) as the ICIMS must be available in the three (3) official languages of ECOWAS: English, French and Portuguese. Users should be able to change their language settings

Note: In addressing the above listed criteria, Companies/firms must provide tangible evidence and detailed references for all claims made in terms of experience and capabilities, similar assignments, etc. Each reference provided should be summarized on a project sheet, and will be considered and accepted only if the candidate attaches supporting documents indicating the contact information of the contracting authorities so as to facilitate verification of the information provided, covering excerpts of contract (inner cover page; page with the signatures and the Terms of Reference) along with attestation(s) of good performance of each contract presented.