Office Receptionist and Cleaner at Coffey International Development

Job Summary

• Coffey is delivering the DFIDfunded LINKS – Powering Economic Growth in Northern Nigeria programme, which will support the development of a vibrant and diversified economy in the three key northern Nigerian states of Kano, Kaduna and Jigawa. The programme will have a duration of 7 years.
• These fulltime positions are accountable for daily receptionist and cleaning support to the staff working in the offices in Kano, Jigawa and Kaduna. Salary is based on an established pay scale.

Responsibilities

• Keeping a guest registry and ensuring that all guests to the office sign in and sign out at the desk upon arrival
• Using a personal computer to send and receive emails
• Using a personal computer to provide clerical support to technical staff and using word and excel
• Using a scanner to provide support to technical staff by scanning and emailing documents
• Monitoring toner requirements for printers and photocopiers and ensuring there is always one spare toner cartridge in storage
• Supervising any operational contractors who come into the office for the purpose of carrying out repairs (e.g. AC maintenance, plumbing and electrical repairs, etc.)
• Ensuring cleanliness of office space, including desks, floors, kitchens and washrooms in the morning, throughout the day and at day’s end
• Managing the office supplies requirements for the office including keeping an inventory of supplies and reordering when necessary
• Managing the kitchen consumables including keeping an inventory of consumables (tea, coffee, milk, sugar, etc), and reordering when necessary
• Managing the cleaning supplies and reordering when necessary
• Where there is a guesthouse on the property, ensuring the space is cleaned daily
• Where there is a bq on the property, ensuring the space is cleaned daily
• Carrying out special projects, as required

Knowledge, Skills and Abilities

• Ability to use a personal computer, email, Excel and Word
• Ability to use other office equipment (scanner, photocopier, etc.)
• Ability to communicate effectively, orally and in writing (English is required for this position)
• Ability to track purchases and inventories
• An eye for detail especially when required to keep the work area clean and organized
• Excellent organizational skills and abilities
• Ability to effectively prioritize tasks

Education and Experience

• First Degree in Business Administration or a related field of study
• 3 years office management experience
• Experience with the use of a variety of computer applications including Excel and Word