Data.FI Nigeria Administration and Finance Officer at Palladium Group

Project Overview and Role   

• Palladium is currently recruiting a Finance and Admin Officer to work for the USAID-funded Data.Fi project
• This person will be based in Abuja, Nigeria with some travel outside Abuja expected
• The position will assist the project with activities related to finance and administration and logistics
• The position will support the Data.Fi activity and report to the Data.Fi Finance Manager.
• This is a 11-month position starting November 2019 and ending September 2020.

Responsibilities   

• Process and coordinate monthly statutory deductions for payroll
• Maintains payroll information by collecting, calculating, and entering data
• Assist with event planning and other activities. This includes venue, accommodation, transport, and per diem arrangements for participants.
• Ensure timely payments to staff, consultants, and vendors; 
• Work closely with Finance Manager to implement monthly payroll accurately and on time, keep accurate and updated records and conducts regular reviews of staffing financial information;
• Maintain complete, accurate and timely financial records; prepares and submit monthly financial reports as directed by CD/FM in timely manner; and supporting documents are filed appropriately in hard and soft copies.
• Maintain financial, procurement, and attendance records for all meetings and workshops.
• Coordinate with local vendors to obtain quotations, coordinate invoicing, and process payments for all service providers.
• Assist with the development of activity budgets for related project activities.
• Assist with the preparation of training materials and meeting documents (printing, binding, organizing/filing, and meeting minutes).
• Perform any other responsibilities as directed.
• Prepare cost-share reports;
• Ensure field vouchers are prepared accurately, supporting documents are in place, and all transactions are coded in accordance of chart of accounts and project charge code(s);
• Negotiate, administer, and assure compliance with agreements to include but not limited to: Contracts, Grants, Cooperative Agreements, Purchase Orders and Task Orders.
• Ensure that before any purchase takes place relevant authorization has been obtained
• Provide logistics and travel support to program staff;
• Track all domestic and international travel of project staff. This includes assisting with the preparation of monthly travel log reports;
• Perform any other responsibilities as may be directed.

Requirements   

• Bachelor's Degree in Accounting, Finance, Business Administration or related field with at least 5 years of relevant experience
• Familiarity with USAID funded projects and/or experience working on an international development project
• Strong proficiency with Microsoft Office Suite applications
• Keen attention to detail
• Strong English (written and oral) communication skills
• Local candidates only-no relocation expenses provided.

Applications Closing Date
29th September, 2019.