Shipping Coordinator at Alfred & Victoria Associates

Location: Port Harcourt
Department: Shipping/ Logistics

Job Summary & Purpose

• To Supervise and administer Shipping/ Logistics functions, including supervision of subordinates and administration of daily operations of the work unit to ensure timely clearance/ delivery of equipment and or materials.

Organizational Relationships:

• Reports to whom: Deputy Manager Shipping/Logistics
• Direct reports from: Shipping/ Logistics Officers
• Internal relationships: All Staff

External relationships:

• Vendors/Contractors.
• OEM Representatives.
• Customs.
• Shipping Companies/ Terminal Operators.

Responsibilities

• Liaising with end-users, suppliers, contractors/ clearing agents to ensure just-in-time clearance/ delivery of items to warehouse/ end users.
• Checking/ reviewing of all preform invoices to ensure that there is compliance on statutory requirements like inclusion of Freight charges, unit of measure, harmonized system code (H.S. Code) etc.
• Reviewing all shipping documents for correctness and correcting same where otherwise to enhance smooth clearing operation.
• Liaising with Lagos Head Office for form M and PAAR processing.
• Computation of import duties and advising Management on budgeted shipment landing costs for planning purpose.
• Tracking/ monitoring of shipped goods in transit for planning purpose.
• Liaising with Shipping companies, Terminal Operators, NPA, NIMASA etc on shipment related issues.
• Reconciling Shipments/ deliveries with vendors, end-users/ project team, warehouse etc.
• Negotiate with vendors/ clearing agents for the best price and recommending the best for the job.
• Ensure that I do my job observing the Group’s HSE policies and procedures and that safe work methods are applied.
• Perform any other duties that may be assigned, from time to time by you supervisor/line manager.

Academic Qualification

• WEAC, HND, PGD, MBA/ Masters
• Member, Chartered Institute of Shipping of Nigeria.
• Over 20 years hands- on-experience in Supply Chain Management role and have occupied senior management positions in the past.

Key Skills and competencies:

• Analytical skill.
• Strong attention to details.
• Good negotiation skills.
• Preciseness.
• Good communication skill.
• Must be proactive.
• Team player.
• Ability to meet up with deadlines.
• Knowledge of supply and chain management.
• Knowledge of market value and prices.
• Knowledge of world shipping practices and Customs tariff.

Key Performance Metrics:
Process Compliance/Accuracy:

• Accurate review of shipping documents provided by Shippers.
• Checks for appropriateness of H.S.Codes, Tariff etc.
• Ensures timely issuance of form M, PAAR etc
• Ensures precise evaluation and analysis of vendor quotes and bids (minimum of 3 quotes).

Quality & Customer satisfaction:

• Ensure safe, timely clearance of materials with quality standards by organizational policy.
• Ensure minimal to Zero re-work level of all shipping documents.
• Delivery: Ensure strict compliance with just-in-time delivery.

Negotiation/Cost Savings:

• Exercise of adequate negotiation skills.
• Further achievement of substantial discount savings on requests processed.
• Documentation/Record keeping:
• Effective monitoring and accuracy of records.
• Ensure reports are generated and submitted timely.