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  • Posted: Aug 21, 2019
    Deadline: Sep 2, 2019
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    Alfred & Victoria Associates is one of Nigeria’s leading ICT solution based company. Our company offers a wide range of services which are in high demand of today’s emerging market.
    Read more about this company

    Shipping Coordinator

    Location: Port Harcourt
    Department: Shipping/ Logistics

    Job Summary & Purpose

    • To Supervise and administer Shipping/ Logistics functions, including supervision of subordinates and administration of daily operations of the work unit to ensure timely clearance/ delivery of equipment and or materials.

    Organizational Relationships:

    • Reports to whom: Deputy Manager Shipping/Logistics
    • Direct reports from: Shipping/ Logistics Officers
    • Internal relationships: All Staff

    External relationships:

    • Vendors/Contractors.
    • OEM Representatives.
    • Customs.
    • Shipping Companies/ Terminal Operators.

    Responsibilities

    • Liaising with end-users, suppliers, contractors/ clearing agents to ensure just-in-time clearance/ delivery of items to warehouse/ end users.
    • Checking/ reviewing of all preform invoices to ensure that there is compliance on statutory requirements like inclusion of Freight charges, unit of measure, harmonized system code (H.S. Code) etc.
    • Reviewing all shipping documents for correctness and correcting same where otherwise to enhance smooth clearing operation.
    • Liaising with Lagos Head Office for form M and PAAR processing.
    • Computation of import duties and advising Management on budgeted shipment landing costs for planning purpose.
    • Tracking/ monitoring of shipped goods in transit for planning purpose.
    • Liaising with Shipping companies, Terminal Operators, NPA, NIMASA etc on shipment related issues.
    • Reconciling Shipments/ deliveries with vendors, end-users/ project team, warehouse etc.
    • Negotiate with vendors/ clearing agents for the best price and recommending the best for the job.
    • Ensure that I do my job observing the Group’s HSE policies and procedures and that safe work methods are applied.
    • Perform any other duties that may be assigned, from time to time by you supervisor/line manager.

    Academic Qualification

    • WEAC, HND, PGD, MBA/ Masters
    • Member, Chartered Institute of Shipping of Nigeria.
    • Over 20 years hands- on-experience in Supply Chain Management role and have occupied senior management positions in the past.

    Key Skills and competencies:

    • Analytical skill.
    • Strong attention to details.
    • Good negotiation skills.
    • Preciseness.
    • Good communication skill.
    • Must be proactive.
    • Team player.
    • Ability to meet up with deadlines.
    • Knowledge of supply and chain management.
    • Knowledge of market value and prices.
    • Knowledge of world shipping practices and Customs tariff.

    Key Performance Metrics:
    Process Compliance/Accuracy:

    • Accurate review of shipping documents provided by Shippers.
    • Checks for appropriateness of H.S.Codes, Tariff etc.
    • Ensures timely issuance of form M, PAAR etc
    • Ensures precise evaluation and analysis of vendor quotes and bids (minimum of 3 quotes).

    Quality & Customer satisfaction:

    • Ensure safe, timely clearance of materials with quality standards by organizational policy.
    • Ensure minimal to Zero re-work level of all shipping documents.
    • Delivery: Ensure strict compliance with just-in-time delivery.

    Negotiation/Cost Savings:

    • Exercise of adequate negotiation skills.
    • Further achievement of substantial discount savings on requests processed.
    • Documentation/Record keeping:
    • Effective monitoring and accuracy of records.
    • Ensure reports are generated and submitted timely.

    Method of Application

    Interested and qualified candidates should send their tailored CV to: apply@alfred-victoria.com using the "Job Title" as subject of the email.

    Note: Any application received after the above time will be automatically rejected.

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