Finance & Admin Assistant at ZOA International

Location: Monguno, Borno

ZOA’s Programme in Nigeria

• ZOA started operations in Nigeria December 2016, supporting IDPs and returnees of Boko Haram affected states. In the selection of the beneficiaries, we pay careful attention to include the most vulnerable households. Continuously promoting community governance, inclusion, peace and stability in these fragmented and traumatized communities is a challenging but essential part of ZOA's programme.
• ZOA currently have full team in Borno State; respond to the critical needs in Food Security and livelihood and Water Sanitation and Hygiene (WASH).

Purpose of the Position 

• The Finance & Admin Assistant is responsible for the Finance and Administration systems of ZOA in the Monguno Office, in order to support smooth organisational functioning and effective project implementation.
• Overall advice and support will be given to Project Managers, Monguno. 
• The Finance & Admin Assistant reports to the Project Finance Officer - Maiduguri. The position is based in Monguno, Borno State

Key Tasks and Responsibilities

• Maintain files; including filling of general ledger, payment vouchers, account payable documentation and other miscellaneous payments. 
• Assist in arranging travel logistics for all departments, consultants and training participants; including flight ticket, hotel reservation and airport pickup, meeting and workshops.  
• Support finance in printing, photocopy and scanning of documents; including storage and archiving in accordance with the ZOA policy.
• Coordinate office and guest house supplies and needs. 
• Liaise with Finance unit Maiduguri and ensure vendors documents are duly signed before making payment.
• Assist with production of presentation materials for the staff and circulation of mails, memos and letters to the right desk and units.
• Liaise with Logistics & Procurement to maintain accurate inventory records and ensure timely supply of office consumables. 
• Liaise with HR and record minutes of meeting and circulate same to the staff; including employee contact details. 
• Be responsible of receives and deliveries through courier services such as; DHL, FedEx etc. 
• Follow up with monthly ZOA subscriptions such as; Internet, DSTV, telephone. Ensure timely payment, renewal and update. 
• Maintain cordial relationship with the staff member and treat visitors, guest and program beneficiaries with courtesy. 
• Conduct him/her both professionally and personally in such a manner that it will bring credit to ZOA and not jeopardize its humanitarian mission.
• Any other duty that is reasonably consistent with the key tasks of the function. 

External Contacts:

• Community members, Vendors & Suppliers, and community-based organizations;
• Relevant government authorities on a district and local level;
• National and international NGOs working in ZOA’s target areas; 
• Any other stakeholders in project implementation at community level;

Internal Contacts:

• ZOA office and program staff;

Competencies

Knowledge/Experience:

• University degree in relevant field;
• At least one-year practical experience in Finance and Administration;
• Affinity with humanitarian work and International NGO’s;
• Excellent spoken and written command of English;
• Good understanding of Hausa or Kanuri is added advantage 
• Excellent computer skills (digital data collection tools, Excel, Word);

Skills/Attitude:

• Excellent report writing skills
• Good planning and organizational skills; 
• Accuracy;
• Flexibility and adaptability; 
• Able to work under pressures and meet deadlines; 
• Result-oriented in a team approach;
• Ability to work individual as well as in a team;
• Ability to work in a multi-cultural setting;

Identity:

• The candidate is expected to support the identity, vision, and mission of ZOA.

Our Offer

• Starting date: as soon as possible
• Salary/conditions: ZOA offers you a challenging job, an inspiring and motivated team and good benefits and remuneration which suits the charities sector.