Admin Officer at Omnicom Solutions Limited

A reputable telecom organisation on the mainland Lagos has the position of Admin Officer currently open. See details below:

Responsibilities

Office Administrations and Logistics:

• Maintain appropriate and updated filing system for all project documents including procurement documents; field vouchers, approved budgets and purchase orders; and task payments; checks
• Assist in management of Field Office assets, premises, supplies, publications, facilities and logistic services as required
• Administer regular maintenance of all office space and equipment including necessary insurances in place and processing of claims in case of loss
• Serve as back up administration of transportation for the office and staff for local and international travel
• Maintain HR-related files, including monthly updating of leave time accrued/taken, ensuring medical insurance for staff
• Maintain up-to-date record of all rent, service and utility contracts for the office and, administer prompt payment of rents, insurance, service and utility bills
• Assist in performing project close out activities Procurement and Contracts Management:
• Engage company drivers and all repair personnels in the maintenance of vehicles and other company properties
• In consultation with the project team, explore market and collect price quotations from suppliers and vendors
• Collect necessary documents and information tprocess purchase orders, consultant agreements, letter agreements, subcontract/agreements and/or sub-grants
• Keep up-to-date electronic database, documentation of necessary information and deliverables in the files of each consultant agreement, sub-agreement, contract, grant, vendor, etc.

Asset Management:

• Manage expendable property
• Perform receiving function, record and tag all items
• Issue supplies and stationery tstaff
• All other duties and tasks as assigned

Requirements

• Bachelor's Degree from a recognized academic institution in business or related field or 4 years working in administration;
• Proven competency in planning, organizing, and implementing operational activities
• At least 4 years of administration experience with a good understanding of business operations and controls
• Proficiency in MS Office applications
• Sound written and verbal communication skills in English
• Strong supervision skills tensure activities, schedules and progress are reviewed and monitored
• Experience leading, mentoring, and motivating staff; a good understanding of performance management
• Demonstrates good judgment and decision making. A minimum of 2 years of people management experience, including setting performance objectives, managing for results, giving and receiving feedback, performance evaluation and mentoring and coaching
• Project Management expertise
• Excellent written and verbal communication skills
• Sound problem solving and decision making skills
• Ability twork with a low level of supervision and as a part of a team when required
• Demonstrated critical thinking, attention tdetail, and organizational skills
• Demonstrated leadership skills including a high level of professional maturity is required

Wages: 70k negotiable