Warehouse Officer at Lagos State Government

Reporting to: Director, Lagos State Medical Stores.

Overall Objectives

• The Warehouse officer will oversee the efficient receipt, storage and dispatch of a range of grant commodities.
• S/he will be responsible for a vital part of TB grant commodities supply chain process and other Global Fund grant items.
• S/he will manage processes and systems in order to ensure goods are received and dispatched appropriately, and that timelines are met.
• Warehouse safety standards, appropriate storage conditions and security of stock are essential in the day-to-day activities.

Specific Duties

• Liaise with relevant stakeholders to ensure timely and appropriate receipt, and dispatch of items
• Coordinate and monitor the receipt, order, assembly and dispatch of goods
• Participate in periodic logistics report validation
• Actively participate in LMD of commodities to health facilities and provide a summary report thereafter, within a reasonable time period.
• Have a clear understanding of the GF policies on grant health products handling and how the warehouse is pivotal in the implementation of this policy
• Coordinate the use of automated and computerized systems where necessary
• Respond to and deal with clarifications / requests communicated by email and telephone
• Keep stock control systems up to date and make sure inventories are accurate
• Identify risk to commodities, escalate and propose risk mitigation plan as appropriate.
• Foster teamwork in managing grant items to ensure productivity targets are met while operating in an efficient manner
• Produce regular reports and statistics on periodic basis -daily, weekly and monthly etc. as may be required or requested.
• Provide prompt, detailed and appropriate feedback on commodity logistics inquires and clarifications.
• Ensure best practices in commodity warehousing and handling
• Ensure proper handling and requisite planned maintenance of warehouse support equipment.
• Be responsible for the maintenance and operation of warehouse management systems and automated storage and retrieval systems.
• Analyse shipment logs
• Review timeliness of scheduled deliveries as deemed appropriate
• Wack inventory level and report appropriately
• Track and document the basic parameters of warehouse at all times.
• Track and report most important warehouse Key Performance Indicators (KPls)
• Track and report expenses as it relates to warehousing operations such as fuelling, storage and maintenance.
• Perform other duties as may be assigned from time to time

Qualifications and Experience

• Bachelor's degree in Logistics, Pharmacy or other related field from a recognized university higher qualification in relevant field will be an added advantage.
• At least two years cognate experience in health products logistics, warehousing and distribution.
• Familiarity with Global Fund Policies on Procurement and Supply Chain of Health Products, with programmatic requirements for successful implementation of grants funded by the Global Fund.
• Strong written and oral communication skills, including professional level English language skills
• Competency in Microsoft Office Word, PowerPoint and Excel skills, and familiarity with computerized Logistics/stock management and information systems
• Ability to work independently while being a strong team player.