Office Assistant at Hempawa Consult

Details:

JOB DESCRIPTION

REPORTS TO: Principal Consultant

PURPOSE OF THE JOB:

To be in charge of the day to day operational and administrative management of the office, in compliance with applicable policy direction.


MAIN TASKS

The Office & Admin ASSISTANT will, among others, undertake the following tasks:

Managing operational resources:

• Enforce expenditure commitment policy
• Processing of all payment requests
• Cash flow management
• Accounting
• Support, under the supervision of the Principal Consultant, the preparation and monitoring  of the overall annual budget as well as budgets of specific projects
• Support, under the supervision of the Principal Consultant, the preparation of organizational strategy and framework
• Support function on financial reporting
• Support, under the supervision of the Principal Consultant, the preparation of financial documents to relevant authorities and Board, meetings he will attend
• Ensure effective  co-ordination of operational activities of the core business(es) under the direct supervision of the Principal Consultant
• Implement administrative and operational framework in compliant with organizational structure and regulatory policy
•  Support and supervise compliance with all relevant fiscal and legal obligations of Hempawa Consult and her branches
• Assist the Principal Consultant in drawing partnership agreements and proposals
• Manage contractual documents
• Give adequate operational support to all staff and activities
• Overall workplace readiness management and control; cleaning, first line security, technical and operational efficiency.
• Ensuring day to day management of the office operations and corporate compliance.

  Administrative management of Human resources :

• Support management of staff contracts
• Payment of salary and monitoring of holiday periods

  Ensuring logistics management :

• Manage  procurement in line with procurement policy and contractual relation with suppliers
• Oversee logistics of Abuja office operations and management

SKILLS / ABILITIES

Essential requirements

• Ability to elaborate annual budgets and monitor its implementation
• Ability to establish expense processing procedures and compliance
• Ability to work with relevant software and solutions

Personal skills

• Autonomy, discipline, adaptability,
• A strong sense of diplomacy, sociability and interpersonal communication
• Organisational skills
• Ability to work within a small, multi-cultural team in decentralised locations.
• Ability to be accountable to supervisory line.

NOTE: Graphics Design Skill will be a huge advantage.