Jobs Career Advice Signup
X

Send this job to a friend

X

Did you notice an error or suspect this job is scam? Tell us.

  • Posted: Apr 9, 2019
    Deadline: Not specified
    • @gmail.com
    • @yahoo.com
    • @outlook.com
  • Never pay for any CBT, test or assessment as part of any recruitment process. When in doubt, contact us

    GlaxoSmithKline plc (GSK) is a British multinational pharmaceutical, biologics, vaccines and consumer healthcare company which has its headquarters in Brentford, London. As of March 2014, it was the world's sixth-largest pharmaceutical company after Johnson & Johnson, Novartis, Hoffmann-La Roche, Pfizer, and Sanofi, measured by 2013 revenue. The company ...
    Read more about this company

     

    Personal Assistant - Managing Director Rx

    Requisition ID: WD204627
    Location: Nigeria-Lagos
    Position: Full time
    Functional area: Administrative Services
    Relocation: Not Indicated

    Job Purpose

    • To provide support to the GM/Managing Director, and other commercial functions in managing the office.
    • Manage travel logistics for the Pharma LT (other than Sales) and support expense management.
    • Have some understanding of public relations in relevance to the pharma industry to support the GM’s office and by extension safeguard GSK’s image.

    Job Responsibilities

    • Provide support and work hand in hand with Managing Director Rx and Pharma Team Member and ensure all administrative works are completed at a given time.
    • Provide office management and secretarial support to the Managing Director and Pharma team members within Nigeria.
    • Extensive diary management, confirm meeting appointments, arrange face to face & telephone conferences, organize meetings, book meeting venues, invite attendees, schedule lunch, dinner & ensure completeness of meeting documents & other services as required.
    • Retire all expenses for both the Managing Director and departmental expenses on both Credit Cards dollar/naira and cash expenses respectively monthly and ensure all Purchase Orders are raised on JD Edwards/E-form promptly for the departmental requirements and follow through all approvals to the point of delivery Pharma Managing Directorate’s Office
    • Discuss and arrange the Managing Director’s official engagements. Compile, collate reports and presentations and follow up with external contacts.
    • Be the first point of contact across all other functions to run the Managing Director’s office by becoming the point of reference for internal and external stakeholders.
    • Maintain and record on the SharePoint Site the minutes and agenda of Leadership Team meetings.
    • Champion record retention archive system for Managing Director’s office:
    • Review filing & Review documents to ensure the objectives of record retention.
    • Coordinate a seamless travel plan for the Managing Director Rx and above country guests for pharmaceutical unit according to GSK travel policy and preparation of travel documents:
      • Coordinate communication and channels
      • Issuance of appropriate letters – Invitation and Introduction
      • Ensure Adequate accommodation arrangements
      • Organize airport arrival Meet and Greets
      • Arrange for transfers on arrival to hotel, office etc. as well as Armed Escort if required and prioritize tasks around them
    • Coordinate and manage the organization and logistics of all internal and external business events - Retreats, Breakfast & Lunch meetings as well as Business Dinners.
    • Monitor fuel transactions on the Managing Director and Finance Director’s official vehicles.
    • Support Communications and Government Affairs unit in responding to external correspondence for both Rx/Cx entities to regulatory and non-regulatory bodies as well as government officials.

    Why You?
    Basic qualifications:

    • Minimum requirement is a Diploma Administrative or Secretarial Business Studies.
    • IT literacy with proficient knowledge of Microsoft office packages especially Excel.
    • Basic accounting qualifications will be an added advantage.
    • Good typing skills.
    • More than 5 years’ experience in a multinational office environment and flexibility to work with minimum supervision.

    Knowledge:

    • Strong interpersonal skills
    • Broad understanding of Pharmaceutical business and the environment it operates in
    • Excellent Communication and customer care skills
    • Ability to handle confidential and sensitive information in a discreet and professional manner
    • Must have initiative and make sound judgement.
    • Should be able remain calm, focussed and organised to deliver results on time.
    • Excellent written and spoken English
    • Basic financial understanding
    • Current knowledge of statuary requirements and codes of governing pharma industry.

    Method of Application

    Interested and qualified? Go to GlaxoSmithKline on careers.peopleclick.com to apply

    Build your CV for free. Download in different templates.

  • Send your application

    View All Vacancies at GlaxoSmithKline Back To Home

Subscribe to Job Alert

 

Join our happy subscribers

 
 
Send your application through

GmailGmail YahoomailYahoomail