Confidential Secretary at Hamilton Lloyd and Associates

Key Responsibilities

• Open, sort and route incoming mail, answer correspondence and prepare outgoing email
• Provide administrative support services to the firm as requested.
• Perform miscellaneous duties as assigned by the Office Manager or Partners
• Greet visitors and perform initial screening of clients.
• Answer phone calls, take notes/messages and redirect calls when appropriate.
• Prepare documents, including legal briefs, court subpoenas, spreadsheets and other office-related letters.
• Organize and maintain electronic-filing databases
• Taking minutes of meetings.
• Typing correspondence and legal paperwork.
• Transcribing court proceedings and other recorded meetings

Job Requirements

• Minimum of one year Confidential secretary experience.
• Candidates should be a graduate. A Master's Degree is a plus.
• Candidates should have outstanding time-management and typing skills.
• Experience performing receptionist duties (i.e. answering phones, greeting and assisting visitors, sorting and routing mail, or similar)
• Experience in creating and maintaining legal case files (both paper and electronic), reviewing and formatting legal documents.

Skills:

• Listening and Communication Skills
• People/Interpersonal Skills
• Organizational Skills
• Computer Skills
• Multitasking Skills.