Office Operations Manager at Ralds & Agate

Job Description
Office and Team Support:

• Act as a first point of contact for the Company, including enquiries which may be emotive, distressing and complex in nature;
• Help promote a company culture that encourages top performance and high morale.
• Oversee budgeting, reporting, and planning.
• Maintain record-keeping systems; ensure all legal and regulatory documents are filed and monitor compliance with laws and regulations.
• Maintain office services by organizing office operations and procedures; preparing payroll; controlling correspondence; designing filing systems; assigning and monitoring clerical functions.
• Keep management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
• Maintain office staff by recruiting, selecting, orienting, and training employees.
• Achieve financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions.
• Assist the HR with recruiting when necessary
• Keep appropriate stock of all office supplies and ensure stock refill measures are maintained

Facility Management:

• Ensure periodic maintenance of office space & all facilities and monitor maintenance work.
• Review and Approve supply requisitions; evaluate suppliers and maintain vendors list.
• Ensure the payment of duly verified statutory and utility bills, and ensure all utilities are in good working order at all material times.
• Proper and efficient management of Utilities including but not limited to power supply, generators, AC, water etc.

Qualifications/ Required Experience

• Bachelor’s degree in Social Sciences or a related course
• Minimum of 3 years of proven work experience as an Office Manager or in a similar role
• Proven track record of self-leadership, use of initiative and proactive behavior;
• Proficient working knowledge of Microsoft office package especially MS Word, Excel & PowerPoint.