Human Resources Manager at INTERSOS

Location Maiduguri

Main Purpose
Work with the technical support of the Area HR Coordinator based in HQ for the management of the National Staffs (policies/strategies, rules and tools).
Is responsible for the design, regular update and implementation of the National Staffs Internal
Regulations.
Support the mission staffs (National and International) with team management responsibilities in the application of Internal Regulations.
Reporting to:
Hierarchical: Head of Mission
Functional: Area Hr Coordinator/Hr Referent
Coordinates with: Country Finance Coordinator
Tasks
Planning

• Design, implement and update the National Staffs Internal Regulations in line with INTERSOS standards and with the local Labour Law. The regulations include as ANNEX: the
• salary grid/list of functions, the recruitment process, the evaluation process and the steps foreseen for the Induction of new hired staff
• Develop a standardized Induction programme for national staff
• Design and implement the salary grid. Update the grid on regular basis with the support of the Area HR Coordinator
• In coordination with the mission Sectorial Coordinators (e.g. Head of Mission, Country Finance Coordinator, Log coordinator, Project Manager) design and update the mission organizational
• charts (for both National and International staffs) and the national staff Job Descriptions.
• Guarantee standardization across the mission
• Follow up on local training opportunities for the National Staffs and shares information/coordinates with the Project Managers or any other relevant team member.
• Support in the identification of possible training needs
• Implementation and Monitoring
• Monitor and guarantee the implementation of the Internal Regulations through regularly visits to the project locations
• Keep track of the training taken by the National Staffs
• With the support of the project administrators guarantee that all personnel dossiers are kept in order and updated (e.g. contract of employment, contract’s amendment, CV, national id,
• pictures, disciplinary measures, leave requests and justifications resignation letters)
• Coordinate local recruitments (e.g.: prepares the Job Vacancies, checks the received applications and participates in the shortlisting, participates in interviews and oversees the
• whole selection process)
• Support all team members with team management responsibilities when dealing with disciplinary measures
• Support the Coordinators in the evaluation process and guarantees that all National staffs are properly and regularly evaluated. Make sure evaluations are properly archived
• Coordinate with the Country Finance Coordinator in making sure that the payslips correctly include what is foreseen in terms of remuneration by the salary grid
• Support the Head of Mission in the implementation and follow-up of the international
• Staffs administrative aspects (leaves, R&R, House Allowance, Family Benefits, Staff Separation Clearance Checklist, Flight Booking)
• Write and share regular ad-hoc reports of his/her own work and HR monthly report through IMP
• Representation
• Make sure the Internal Regulations is validated by INTERSOS legal advisor and by the local Labour Office
• Liaise with the local legal advisor and with the labour office on the HR matters

Minimum Requirement

• Bachelor’s degree in the Humanities, Social Sciences, Administration etc. or any other relevant field.
• Qualified/certified / member of a recognized HR management body
• Minimum of 5 years HR Practitioner experience: 3 years of managerial level in Human Resources Management Systems and Processes preferably with in the INGO in Nigeria.
• Strong experience with Contract and payroll management in line with local labor laws.
• Proven experience of providing leadership on all HR issues at the same time balancing the strategic role with the need to deliver effective day-to-day HR administration services.
• Good organisational and personal management skills, with ability to prioritize work issues to meet deadlines with minimal supervision and adjust to constantly changing situations while
• maintaining focus on delivery and follow-through
• Ability to represent Intersos in a professional and competent manner with external individuals and organizations
• Experience with working in a multicultural environment while being sensitive to local culture.
• Excellent interpersonal and communication skills (written and verbal English) and the ability to write clear, concise reports.
• Strong analytical skills and experience using a computerized information management system (Ms Word, Excel, HR System/ software etc.) Ability to learn fast on new IT systems.
• Willing to travel across field locations within Borno state- Should the need arise.
• Willing to adjust to added responsibilities and committed to Intersos Values.

Desirable

• Qualified/certified / member of a recognized HR management professional body.
• Advanced University Degree (Master's degree or equivalent)) in Human Resources Management, Business Administration, Public Administration, or other relevant discipline.
• Appreciable knowledge of Nigeria Labor/Employment Laws.
• Ability to speak Hausa will be an added advantage.