Program Associate - Consultant at Center for Civilians in Conflict’s Mission

Location: Maiduguri, Borno
Travel: Up to 40% required (domestic)
Reporting to: Senior Advisor Programs and Senior Training Advisor
Staff Reporting: N/A

Summary

• CIVIC is seeking suitably qualified applicants for the position of Field Program Assistant, Maiduguri based who will be part of the CIVIC Nigeria program team.
• This is a full-time consultancy, funded by DFID until the end of March 2019 but renewable.
• This position is funded as part of the DFID Conflict Management and Stabilization Programme in North Eastern Nigeria.This is a contract position with possibility of extension.

Job Purpose

• Provide program administrative support and logistics towards the smooth operation of relevant training and stakeholder engagement processes in Borno.

Job Responsibilities

• Program support responsibilities
• Assist the programs team with the planning and organizing of trainings/workshops, including through making travel, accommodation and other logistics arrangements.
• Assist in setting up meetings with protection committees.
• Keep track of project expenses and purchase receipts.
• Takes notes of all activities, writes activity reports and shares with colleagues for finalization.
• Proposal assistance: copying, editing, formatting and distribution; takes part in proposal meetings and keeps relevant notes.
• Do data entry to support CIVIC’s M&E Initiatives.
• Ensure proper and accurate filing of documents.
• Support social media promotion of CIVIC’s activities.
• Provide other administrative and operations support.
• Provide logistical support to Nigeria Country Operations Manager (as required): arranging domestic travel including flights, procurement responsibilities as advised by line Manager, hotels and local transportation.
• Provide administrative assistance: meeting and scheduling support—finding suitable times, making reservations, confirming arrangements.
• Provide clerical assistance: formatting, possible editing, printing, drafting and mailing correspondence.
• Attend coordination meetings on behalf of CIVIC.

Requirements
Skills and Experience:

• Undergraduate Degree in any Arts, Sciences or Social Sciences subject
• Minimum 1-2 years relevant full-time work experience
• Demonstrated strong work ethic
• Organizational skills
• Attention to detail
• Written and oral communication skills (English). Hausa and Kanuri strongly desired.
• Computer skills with proficiency in Microsoft Office
• Proven administration skills.
• Ability to plan and prioritize workload
• Able to work independently and show initiative
• Ability to work in a multicultural environment and engage with people at all levels
• Passion for CIVIC's subject matter and willingness to take on the responsibilities and duties as a key member of our team; and
• Female candidates are strongly encouraged to apply.

Salary Range
Commensurate with experience.