Executive Assistant at KPMG

Ref No: GLO102

Detailed Job Description

• Manage the official calendar and schedule of the Chairman; book appointments and organise meetings, visits, lunch, calls etc. with key stakeholders to ensure effective use of executive time
• Draft routine correspondence on behalf of the Chairman
• Maintain, update and categorise the Chairman's contacts lists for easy reference at all times
• Handle the Chairman's local and international travel arrangements, detailing itineraries where necessary
• Take minutes during meetings, prepare reports of meetings and summary of briefs for use by the Chairman and other stakeholders
• Receive, open and prioritise all incoming mail, ensuring all correspondence is dealt with swiftly
• Receive and screen incoming calls and deal with enquiries whenever appropriate with tact and diplomacy
• Maintain effective and comprehensive electronic  and paper filing systems to ensure efficient flow of correspondence, documentation and ease of access
• Carry out research, and assist in the preparation of speeches, presentations and report materials when requested
• Ensure the Chairman's official documents (passport, visa, insurance policies, memberships, etc.) are renewed before their expiry
• Ensure the protection, security and confidentiality of all files, records and reports

Qualifications & Requirements

• First degree and/or post graduate degree from a reputable institution 
• Minimum of 5+ years of experience as an Executive Assistant reporting directly to senior management
• Proficient in the use of Microsoft Office, with an ability to become familiar with business specific IT programs and software
• Ability to communicate is a foreign language is an added advantage
• Excellent organizational skills
• Critical thinking and problem-solving skills
• Impeccable multi-tasking abilities
• Exceptional interpersonal skills
• Very good attention to detail
• Excellent communication skills (written /verbal)
• Professional discretion and confidentiality
• Friendly and professional demeanour