SHOW HR & Admin Manager at Plan International

Role Purpose

• To ensure effective and efficient coordination of human resources and administrative related activities towards implementation of the project, and to provide technical leadership in ensuring that all human resources and administrative processes are in line with policies of Plan International.

Dimension of Role

• Implementation of project human resources and Administrative management processes, protocols and systems.

Key Roles/Responsibilities

• Develop and implement administrative processes including internal controls for the project.
• Monthly and quarterly administrative reports in line with established compliance standards.
• Review of all administrative components of all financial transaction documents before project commitments and payments are made.
• Development and tracking of all project procurement plans in line with projects plans and budgets, ensuring procurement deadlines are met.
• Work with the project finance manager in the development of the monthly and quarterly cash forecasts for the project, including for partners.
• Set up and management of project administrative file documentation system in the office, including supporting same for partners.
• Coordinate all HR related matters with support from the Country Office, including ensuring staff understanding and compliance of the staff and procurement manuals.
• Oversees Partner’s financial contract process as well as liquidations and reporting in line with donor compliance standards, before further fund advancements.
• Lead on the submission of timesheets for approval and forwarding to the Country office.
• Develop and implement a capacity building plan for staff and partners that includes but not limited to fire safety, office protocols, and procurement policies.
• Develop and update inventory data base monthly for all project assets including partner assets where applicable.
• Maintain good working relationship with vendors and consultants.
• Fulfill Plan’s Child Protection Policy at all times to safeguard and protect the child at all times without any reports or incidents of child abuse.

Human Resource Development:

• Supports the Country Human Resource Manager in strengthening Human Resources processes documentation and controls. Build staff capacity ensure a high level of adherence to Human recourse policies and best practices

Admin & Logistics Development:

• Manage the budget of the HR and Administration unit.
• Supervise and manage direct reporting staffs
• Provide guidance and support to Sokoto Office and the Country Office in Administration and logistics related issues;
• Design appropriate training programs for administrative and logistics staff in the field Office.
• Review and revise, if necessary, all legal document and procedures in use by the Sokoto Office.
• Perform other administrative and logistics duties in a manner that supports the Team and improves Plan International Nigeria’s efficiency and effectiveness

Learning and knowledge management:

• Shares information within the Programme team about innovative programme approaches and supports the documentation of such approaches, good practices and lessons learnt.
• Facilitates processes for internal and external knowledge sharing among national programmes teams in the region and supports such processes between regions
• Participates in global/regional projects/networks as requested.

Requirements
Qualifications and Experience:

• A B.Sc Degree in Human Resource Management/Business Administration/ Social Sciences or other related courses.
• Any relevant professional certification and a Master’s degree will be added advantage.
• At least 3 years’ practical work experience in managing HR and Office Administration in a similar organization
• Experience in Procurement and supply chain management
• Experience working with funded partners
• Experience in capacity building (staff and partner organization)
• Familiarity with Nigerian laws.

Skills & Knowledge:

• Communicates clearly and effectively appropriate to the audience
• Possession of good report writing skills
• Passion for learning and development.
• Good computer literacy skills.
• Team player

Behaviours:

• Provides good and adequate Human Resource and administrative support to the team to the programme meet agreed organizational outcomes
• Actively seeks for support in addressing difficulties in execution of duties.