LCB Director Assistant at International NGO Safety Organisation (INSO)

Details:

The Director’s Assistant is responsible for providing administrative and project cycle’s reporting support to the CD and in his/her absence to the acting director. This position requires travel across the Lake Chad Basin Region (Cameroon, Niger and Nigeria).

We are actually seeking for a Director’s Assistant to support the Director of the Lake Chad Basin region in the following areas:

Donors’ Reporting

• Office Management
• Act as the initial contact point for the Country Director. On a daily basis, respond promptly to questions from Senior Leadership Managers who need to contact and get responses from the director.
• Maintains electronic and hard-copy filing system of the Director’s Office
• Ensure reception and guidance of external visitors
• Organizes and updates of the director’s Outlook calendar
• Manages the Management Leave / Mission Calendar
• Manages of meeting participants: invitations; reminders; status updates, etc.
• Drafts and circulates meeting agendas and protocols
• Prepares minutes of meetings of senior management and partners
• Drafts and circulates memos and staff;
• Prepares and administers attendance lists
• Coordinates equipment etc, required for meetings with the support department
• Project Management & Reporting
• Ensure proper Records & Data Management
• Preparation of the planning and documentation of indicators and results with operational teams
• Follows up on donors’ reporting deadlines
• Liaise with department, in order to collect data for the preparation of donors and internal reporting
• Preparing responses to incoming and outgoing donors’ correspondence, as required
• Handle sensitive project information with great tact, discretion and judgment
• Travel Management
• Manages the Director and Deputy’s travel itineraries in conjunction with the support department
• Coordinates, monitors and makes travel and logistical arrangements for the director and deputy, in conjunction with the support department

In order to qualify as successful candidate, you should have:

 Mandatory Qualifications:

•  Degree in Business, Management or administration related studies.
• At least two (2) two years’ experience in supporting organisations’ Senior Management
• Excellent written and spoken English
• Working knowledge of French
• Desirable experience with humanitarian NGOs.
• Essential computer literacy (word, excel, internet)
• Nigerian nationality

Key Personal Competencies

• Excellent interpersonal and communication skills, and ability to work in a multi-cultural environment
• Knowledge of project cycle management
• High level of confidentiality and integrity
• Experience of working under high pressure, in fast-paced environments
• Strong service orientation with the ability to proactively approach clients to understand their needs and to find effective solutions
• Strong organizational skills ability to handle multiple priorities in an autonomous manner