Senior Resources Management Officer at International Organization for Migration - IOM

Classification: Professional Staff, Grade P4
Type of Appointment : Fixed term, one year with possibility of extension
Estimated Start Date: As soon as possible

Context

• Under the direct supervision of the Chief of Mission (CoM) in Abuja, Nigeria, in coordination with the Regional Resources Management Officer (RRMO) for Central and West Africa in Dakar, Senegal and relevant units at Headquarters (HQs) including the Senior Resources Management Officer (SRMO) for the Emergency Support Unit (ESU) and Administrative Centres (Manila and Panama), the successful candidate will be accountable and responsible for managing, monitoring and administering the Financial, Budget, Treasury, Human Resources, Procurement/Logistics and IT activities in the Country Office (CO) and its Sub-Offices.

Core Functions / Responsibilities

• Plan and monitor the financial management for all activities of the Mission and supervise/coordinate the preparation of financial, donor reports and budgets, including the oversight of financial expenditures and accountability and the undertaking of financial analysis of projects in the Mission.
• Provide the CoM regularly with financial updates on the status of the IOM country programme resources and future outlook, reporting deadlines, budgetary allocations and forward planning.
• Provide on a regular basis an updated table of the common cost of the office and sub offices to the CoM and to the RO Dakar Resource Management Team.
• Ensure implementation of and adherence to internal controls to prevent fraud and mismanagement; develop and implement relevant operational control systems.
• Administer and maintain PRISM approval tree, workflows and security access control for the mission ensuring proper internal controls and segregation of duties. On a monthly basis, reconcile all accounts in PRISM; track possible discrepancies and process the required transaction in PRISM to facilitate proper monthly reconciliation of the accounts.
• Coordinate and oversee the day-to-day administrative, finance, human resources, procurement/logistics, IT and other administrative activities in the Mission and its sub-offices. Oversee the proper utilization and recording of the Mission resources, transactions and assets in the organizational electronic resource management tool, and the regular maintenance and upkeep of supporting documentation.
• Support and provide guidance to staff in matters related to IOM administrative questions, local institutions, internal regulations and human resources issues with a view to enhance their knowledge for the smooth running of the Mission operations.
• Monitor and provide CoM advice on the Mission training needs, and coordinate on assessing professional development opportunities, plans and resource requirements. Liaise with relevant units in HQs, Administrative Centres and the Regional Office for MENA to obtain/forward information and coordinate activities.
• Supervise Human Resources, Finance, Procurement, Logistics, Common Services (COS) and Information technology (IT) units in line with the Organization’s policies and procedures. Provide support and on-the-job training in admin/finance.
• Represent the Organization at relevant high-level of inter-agency meetings and act as CoM’s alternate in Security Management Team (SMT), UN Country Team (UNCT), Humanitarian Country Team (HCT) and Operations Management Team (OMT) and other meetings, as required.
• Represent the Organization at relevant high-level of inter-agency meetings and act as CoM’s alternate in Security Management Team (SMT), UN Country Team (UNCT), Humanitarian Country Team (HCT) and Operations Management Team (OMT) and other meetings, as required.
• Oversee the maintenance of Office and sub-offices premises, equipment, vehicles and supplies.
• Monitor, assess and evaluate the administrative and financial aspects of programme activities of the Mission, and submit recommendations to the CoM.
• Liaise with donors in regard to new, ongoing or completed projects, where required
• Undertake duty travel to provide regular administrative support to the Sub-offices and problem solve, as requested by the CoM and/or project managers.
• Provide support to the CoM and project managers in answering any queries raised regarding the correct allocation of programme funds and providing any requisite documentation including for auditing purposes.
• Perform such other duties as may be assigned.

Required Qualifications and Experience
Education:

• Master's Degree in Commerce, Business Administration or a related field from an accredited academic institution with seven years of relevant professional experience; or
• University Degree in the above fields with nine years of relevant professional experience.
• Professional certification as chartered accountant (CA) or certified public accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) will be a distinct advantage.

Experience:

• Management experience at the international level, accompanied by background in finance, accounting and budgeting; good knowledge of human resource management;
• Field experience a plus, including in liaising with governmental and diplomatic authorities as well as international institutions;
• Knowledge of International Public-Sector Accounting Standards (IPSAS) and SAP highly desirable;
• Knowledge of IOM Accounting systems, software and procedures, a distinct advantage;
• High level of computer literacy; experience in computerized accounting systems and software;
• Excellent communication skills, both oral and written.

Languages:

• Fluency in English is required. Working knowledge of French and/or Spanish is an advantage.

Desirable Competencies
Values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies - behavioural indicators level 3

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies - behavioural indicators level 3

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

Other:

• Internationally recruited professional staff are required to be mobile.
• Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
• The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.
• Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.